Administrative Assistant

Accounting Career Consultants; St. Louis (MO); On-site; USD 32,000 - 42,000; Full time

Job summary

Accounting Career Consultants seeks an Administrative Assistant to provide general administrative support and help maintain organized, efficient office operations. This role handles document management, filing, mail, basic billing, and tax-related projects.

You will enter and maintain information in spreadsheets, assist with scheduling and correspondence, and communicate with clients and vendors in a professional manner while upholding confidentiality in financial matters.

Qualifications

• Previous administrative, clerical, or office experience preferred.
• Basic proficiency with Word and Excel.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide day-to-day administrative and clerical support.
• Maintain organized paper and electronic files and records.
• File documents accurately and ensure records are easy to locate.
• Receive, sort, distribute, and prepare outgoing mail.
• Prepare correspondence, documents, forms, and other office materials.
• Enter and maintain information in spreadsheets and other electronic records.
• Assist with basic billing, invoicing, and related administrative tasks.
• Help organize and maintain billing documentation and supporting records.
• Assist with tax-related projects and preparation of documentation as needed.
• Gather information and documents for accounting or tax-related requests.
• Perform data entry and maintain accurate records.
• Make copies, scan documents, and organize electronic files.
• Assist with scheduling, correspondence, and general office coordination as needed.
• Communicate with clients, vendors, and other contacts in a professional manner.
• Maintain confidentiality when handling financial, client, and business information.
• Assist with special projects and other administrative duties as assigned.
• Identify filing, documentation, or administrative issues and bring them to the appropriate team member

Skills

Administrative experience

Microsoft Word

Microsoft Excel

Attention to detail

Communication skills

Teamwork

Reliability

Job description

Why is This a Great Opportunity?

This is a great opportunity for an organized and dependable administrative professional who enjoys keeping an office running smoothly and working with a variety of day-to-day responsibilities. The role is primarily administrative, with additional opportunities to assist with filing, mail, billing, and tax-related projects.

The position provides exposure to a broad range of office functions and is well suited for someone who is comfortable handling routine responsibilities while also learning new processes and assisting with special projects. Basic Microsoft Word and Excel skills are required, with opportunities to use and develop those skills on the job.

Job Description:

The Administrative Assistant will provide general administrative support and help maintain organized, accurate, and efficient office operations. This position will handle a variety of administrative tasks, including document management, filing, mail, basic billing support, and assistance with tax-related projects.

• Provide day-to-day administrative and clerical support
• Maintain organized paper and electronic files and records
• File documents accurately and ensure records are easy to locate
• Receive, sort, distribute, and prepare outgoing mail
• Prepare correspondence, documents, forms, and other office materials
• Enter and maintain information in spreadsheets and other electronic records
• Assist with basic billing, invoicing, and related administrative tasks
• Help organize and maintain billing documentation and supporting records
• Assist with tax-related projects and preparation of documentation as needed
• Gather information and documents for accounting or tax-related requests
• Perform data entry and maintain accurate records
• Make copies, scan documents, and organize electronic files
• Assist with scheduling, correspondence, and general office coordination as needed
• Communicate with clients, vendors, and other contacts in a professional manner
• Maintain confidentiality when handling financial, client, and business information
• Assist with special projects and other administrative duties as assigned
• Identify filing, documentation, or administrative issues and bring them to the appropriate team member

Qualifications

Required Qualifications

• Previous administrative, clerical, office, or related experience preferred
• Basic proficiency with Microsoft Word and Excel
• Ability to accurately enter, organize, and maintain information
• Strong attention to detail and organizational skills
• Ability to manage routine tasks and meet established deadlines
• Professional written and verbal communication skills
• Ability to maintain confidentiality when handling business and financial information
• Ability to work independently while also supporting a team
• Comfortable learning new systems, processes, and administrative procedures
• Reliable attendance and ability to work in the office in Weldon Spring, MO

Preferred Qualifications

• Experience with billing, invoicing, or basic accounting-related tasks
• Experience working with financial or tax-related documentation
• Familiarity with filing and records management
• Previous experience in a professional office environment
• Experience using spreadsheets to organize and track information

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