Administrative Assistant - Finance & Client Support

Hill, Barth & King LLC; California (MO); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

401(k) with match

Medical insurance

Paid time off

Annual bonus

Life insurance

Disability insurance

Job summary

HBK is seeking an organized administrative professional to support our accounting and tax teams. The role involves handling client communications, data entry, invoicing, and coordinating travel and meetings. Proficiency in MS Office and prior billing experience are preferred.

Candidates should be able to maintain confidentiality, work well with colleagues, and adapt during tax season with overtime as needed. HBK offers a collaborative environment and opportunities for growth.

Qualifications

• High School Diploma or GED required.
• Proficient in the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Billing/Invoicing experience preferred.
• Willingness to work overtime during tax season, and as needed throughout the rest of the year.
• Knowledge of STAR Practice Management and CCH Axcess is a plus but not required.

Responsibilities

• Be prompt, efficient and complete when carrying out all tasks assigned by supervisors.
• Answer phones in a professional manner, providing answers when possible and transferring calls or taking messages when needed.
• Prepare invoices and obtain approvals.
• Assist accounting department in tasks.
• Review tax documents and responses.
• Track payments of firm invoices.
• Schedule meetings and appointments/arrange travel.

Skills

Customer service

Microsoft Office

Billing

Phone etiquette

Education

High School Diploma or GED

Tools

STAR Practice Management

CCH Axcess

Job description

HBK is seeking an organized administrative professional to support our accounting and tax teams. The role involves handling client communications, data entry, invoicing, and coordinating travel and meetings. Proficiency in MS Office and prior billing experience are preferred.

Candidates should be able to maintain confidentiality, work well with colleagues, and adapt during tax season with overtime as needed. HBK offers a collaborative environment and opportunities for growth.