Administrative Assistant - (Bilingual, Spanish/English)

SERVPRO of Irvine; Irvine (CA); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Free uniforms

Opportunity for advancement

Paid time off

Training & development

Job summary

SERVPRO of Irvine is seeking an Administrative Assistant who thrives in a team-oriented environment. The role involves customer service, data entry, and administrative support to ensure smooth operations. Ideal candidates are bilingual, detail-oriented, and skilled in Microsoft Office.

This position offers a competitive pay rate and the opportunity to grow within a supportive Franchise dedicated to helping individuals through difficult situations.

Qualifications

• 1+ years of administrative or office-related experience.
• Experience with billing, quality assurance, and scheduling.
• Experience in the service industry environment.

Responsibilities

• Complete internal job file quality reviews.
• Prepare estimates and billing invoices.
• Coordinate crew and job scheduling.
• Perform basic accounting functions.
• Assist in employment recruiting activities.

Skills

Bilingual, Spanish/English speaking

Excellent customer service skills

Organizational skills

Attention to detail

Proficient in Microsoft Office

Education

HSD/GED minimum

Tools

Microsoft Office

Xactimate®

Job description

Benefits:

• Free uniforms
• Opportunity for advancement
• Paid time off
• Training & development

Servpro Irvine Administrative Assistant

Do you love helping people through difficult situations?

Then, don’t miss your chance to join our Franchise as a new Administrative Assistant. In this position you will be making a difference each and every day. We have a sincere drive towards the goal of helping make fire and water damage “Like it never even happened”!

We’re seeking someone who is great on the phone, who has excellent analytical skills, and who is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you’ll thrive in this work environment. Our idea of the ultimate candidate is one who is proactive, is experienced, enjoys providing excellent customer service to both teammates and customers, and loves taking ownership. Are you highly dependable and excited about routinely exceeding expectations? Then you may be our perfect hero!

As a valued SERVPRO® Franchise employee, you will receive a competitive pay rate with the opportunity to learn and grow.

Primary Responsibilities

• Complete internal job file quality reviews
• Prepare estimates and billing invoices
• Coordinate crew and job scheduling
• Perform basic accounting functions such as A/P, A/R, bookkeeping, and payroll
• Assist in employment recruiting activities
• Office administrative duties such as preparing email and written correspondence
• Perform detailed and accurate data entry
• Assist other departments, as needed

Position Requirements

• Bilingual, Spanish/English speaking
• 1+ year(s) of administrative or office-related experience
• Experience with billing, quality assurance, and scheduling
• Experience in the service industry environment
• Possess polite, confident, and excellent customer service skills
• Excellent organizational skills and strong attention to detail
• Capability to work in a fast-paced, team-oriented office environment
• Proficient in Microsoft Office (i.e., Outlook, Word, Excel)
• Ability to learn new software, including Xactimate® and proprietary software
• Minimum of HSD/GED
• Able to successfully complete a background check subject to applicable law

Hours

• 40 hours/week, flexible to work overtime when required
• Vary between 7:30 a.m. and 6 p.m.

Pay Rate

Competitive pay based on experience

Each SERVPRO® Franchise is Independently Owned and Operated.