Administrative Assistant - Bilingual in English/Spanish required

Hirebridge LLC; Haverhill, Northern (MA, KY); Hybrid; USD 28,000 - 40,000; Full time

Benefits offered by this job

Training programs for advancement

Flexible work schedule

Remote-friendly options

Employee Referral Program (up to $1,00

Job summary

Maloney Properties is seeking an Administrative Assistant for a 9:00am–5:00pm, Monday–Friday schedule at a 200-unit affordable housing community in Haverhill, MA. The role involves phones, receptionist duties, rent processing, applications, reports, invoicing and leasing support.

Bilingual English/Spanish and proficiency in Word/Excel/Outlook are required; Yardi experience is a plus. Competitive salary and benefits.

Qualifications

• Administrative experience is required.
• Experience in property management is a plus.
• Bilingual in English/Spanish is required.
• Proficiency with Microsoft Word, Excel and Outlook is required; Yardi is a plus.

Responsibilities

• Answering phones and greeting visitors.
• Rent collections and waitlist updates.
• Processing applications and preparing correspondence and reports.
• Processing invoices and work orders.
• Assisting with leasing and recertifications.
• Handling special projects as assigned.

Skills

Administrative experience

Bilingual English/Spanish

Microsoft Office

Tools

Microsoft Word

Microsoft Excel

Outlook

Yardi

Job description

Maloney Properties – Voted “Best Place to Work” by its employees for 11 years!

About Us

Established in 1981, Maloney Properties LLC is a successful real estate firm. Our services include property management, real estate development, hospitality management, sales/marketing, and construction management services. We manage more than 100 housing communities with more than 11,000 units throughout the New England area.

We attribute our success to the effective working partnerships we have created with both clients and staff. Maloney Properties has developed a unique culture and work environment that is a significant factor in our success and enables us to attract and retain the best talent and finest professionals in the industry. As a result, we have a high employee retention rate with an average employee tenure of more than 10 years.

We are a company with a human focus and feel passionately and genuinely that our employees are our greatest asset. We are dedicated to teamwork, staff development and training. We have created a community within our company; we set clear goals and work together to achieve them. Maloney Properties is an Equal Opportunity Employer.

Your Responsibilities

Presidential Gardens is seeking candidates for an Administrative Assistant role. The community consists of 200 units of affordable housing located in Haverhill, MA. The work hours are 9:00am to 5:00pm, Monday to Friday. Responsibilities include answering phones, greeting visitors, rent collections, waitlist updates, processing applications, preparing correspondence and reports, processing invoices, processing work orders, assisting with leasing and recertifications, and special projects as assigned.

Skills & Requirements

Your Qualifications

Administrative experience is required. Experience in property management is a plus. Proficiency with Microsoft Office: Word, Excel and Outlook are required. Experience with Yardi is a plus. Bilingual in English/Spanish is required.

Maloney Properties offers a family-friendly workplace and healthy work-life balance. In addition to a competitive salary and benefits package we also offer the following:

• Training programs and opportunities that lead to employee advancement and promotions.
• A flexible work schedule and the ability in many cases to work remotely.
• A generous Employee Referral Program with a bonus of up to $1,000 per hire.
• Volunteer and fundraising opportunities for annual causes such as the AIDS Walk and Stand Against Racism, just to name a few.

Starting Salary:

$25.00 per hour