Administrative Assistant - Haverhill, MA

Iremboston; Haverhill (MA); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Training & advancement

Remote-friendly schedule

Referral bonus up to $1,000

Volunteer opportunities

Job summary

Maloney Properties is seeking an Administrative Assistant to support the Presidential Gardens community in Haverhill, MA. The role involves answering phones, greeting visitors, rent collections, waitlist updates, and processing applications.

Candidates should have administrative experience, proficiency with Microsoft Office (Word, Excel, Outlook), and preferably experience with Yardi; bilingual English/Spanish is required.

Qualifications

• Administrative experience is required.
• Experience in property management is a plus.
• Proficiency with Microsoft Office: Word, Excel and Outlook is required.
• Experience with Yardi is a plus.
• Bilingual in English/Spanish is required.

Responsibilities

• Answer phones and greet visitors.
• Handle rent collections and waitlist updates.
• Process applications, invoices, and work orders.
• Assist with leasing and recertifications.
• Complete special projects as assigned.

Skills

Administrative experience

Bilingual English/Spanish

Customer service

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Yardi

Job description

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Administrative Assistant - Haverhill, MA

Job Posting
Sep. 30, 2026

Maloney Properties - Voted "Best Place to Work" by its employees for 11 years!

About Us

Established in 1981, Maloney Properties LLC is a successful real estate firm. Our services include property management, real estate development, hospitality management, sales/marketing, and construction management services.We manage more than 100 housing communities with more than 11,000 units throughout the New England area.

We attribute our success to the effective working partnerships we have created with both clients and staff.Maloney Properties has developed a unique culture and work environment that is a significant factor in our success and enables us to attract and retain the best talent and finest professionals in the industry. As a result, we have a high employee retention rate with an average employee tenure of more than 10 years.

We are a company with a human focus and feel passionately and genuinely that our employees are our greatest asset.We are dedicated to teamwork, staff development and training.We have created a community within our company; we set clear goals and work together to achieve them. Maloney Properties is an Equal Opportunity Employer.

Your Responsibilities

Presidential Gardens is seeking candidates for an Administrative Assistant role.The community consists of 200 units of affordable housing located in Haverhill, MA. The work hours are 9:00am to 5:00pm, Monday to Friday. Responsibilities include answering phones, greeting visitors, rent collections, waitlist updates, processing applications, preparing correspondence and reports, processing invoices, processing work orders, assisting with leasing and recertifications, and special projects as assigned.

Your Qualifications

Administrative experience is required. Experience in property management is a plus.Proficiency with Microsoft Office: Word, Excel and Outlook are required. Experience with Yardi is a plus. Bilingual in English/Spanish is required.

Maloney Properties offers a family-friendly workplace and healthy work-life balance. In addition to a competitive salary and benefits package we also offer the following:

• Training programs and opportunities that lead to employee advancement and promotions.
• A flexible work schedule and the ability in many cases to work remotely.
• A generous Employee Referral Program with a bonus of up to $1,000 per hire.
• Volunteer and fundraising opportunities for annual causes such as the AIDS Walk and Stand Against Racism, just to name a few.