Administrative Assistant - Bilingual in English/Spanish required

Hirebridge LLC; Massachusetts; Hybrid; USD 30,000 - 39,000; Full time

Benefits offered by this job

Training opportunities

Flexible schedule / remote options

Referral bonus up to $1,000

Volunteer opportunities

Job summary

Maloney Properties LLC in Allston/Brighton is seeking an Administrative Assistant to join a team focused on housing professionals. The role supports leasing, recertifications, invoicing, and office operations in a 9:00am–5:00pm, Monday–Friday schedule.

Requirements include at least 2 years in admin, proficiency with Word, Excel, Outlook, and bilingual English/Spanish. A flexible schedule and occasional remote work are offered along with a competitive salary and benefits package.

Qualifications

• At least 2 years of administrative experience is required.
• Experience in property management or affordable housing is a plus.
• Bilingual in English/Spanish is required.

Responsibilities

• Answer phones and greet visitors.
• Create work orders and assist with leasing and recertification.
• Process invoices and order office supplies.
• Distribute mail and file documents.
• Assist with special projects.

Skills

Administrative experience

Bilingual English/Spanish

Tools

Microsoft Office Suite

Yardi

Job description

Maloney Properties – Voted “Best Place to Work” by its employees for 11 years!

About Us

Established in 1981, Maloney Properties LLC is a successful real estate firm. Our services include property management, real estate development, hospitality management, sales/marketing, and construction management services. We manage more than 100 housing communities with more than 11,000 units throughout the New England area.

We attribute our success to the effective working partnerships we have created with both clients and staff. Maloney Properties has developed a unique culture and work environment that is a significant factor in our success and enables us to attract and retain the best talent and finest professionals in the industry. As a result, we have a high employee retention rate with an average employee tenure of more than 10 years.

We are a company with a human focus and feel passionately and genuinely that our employees are our greatest asset. We are dedicated to teamwork, staff development and training. We have created a community within our company; we set clear goals and work together to achieve them. Maloney Properties is an Equal Opportunity Employer.

Your Responsibilities

The Administrative Assistant will join a team of housing professionals for our Allston/Brighton Portfolio which consists of 516 units. The work hours are 9:00am to 5:00pm, Monday to Friday. Responsibilities include answering phones, greeting visitors, creating work orders, assisting with leasing and the recertification process, filing, processing invoices, ordering office supplies, distributing mail, and assisting with special projects.

Skills & Requirements

Your Qualifications

At least 2 years of administrative experience is required. Experience in property management or affordable housing is a plus. Proficiency with Microsoft Office: Word, Excel and Outlook is required. Experience with Yardi is a plus. Bilingual in English/Spanish is required.

Maloney Properties offers a family-friendly workplace and healthy work-life balance. In addition to a competitive salary and benefits package we also offer the following:

• Training programs and opportunities that lead to employee advancement and promotions.
• A flexible work schedule and the ability in many cases to work remotely.
• A generous Employee Referral Program with a bonus of up to $1,000 per hire.
• Volunteer and fundraising opportunities for annual causes such as the AIDS Walk and Stand Against Racism, just to name a few.

Salary Range: $22.00 to $28.00 per hour depending on experience.