Administrative Assistant

Hirebridge LLC; Boston (MA); On-site; USD 42,000 - 52,000; Full time

Job summary

Maloney Properties LLC is seeking an Administrative Assistant to support a residential community in Dorchester, MA. Duties include answering phones, greeting visitors, and assisting residents and vendors in person or by phone.

You will manage maintenance requests, schedule work orders, handle rent payments and notices, and support data entry and filing to help the management team run smoothly.

Responsibilities

• Answering phones and greeting visitors.
• Assisting residents and vendors over the phone and in-person.
• Processing and scheduling maintenance requests and work orders.
• Scheduling appointments and contacting vendors.
• Processing rent payments and invoices.
• Preparing and sending notices to residents.
• Assisting with data entry and filing.
• Other administrative duties as needed to support the management team.

Job description

Maloney Properties – Voted “Best Place to Work” by our employees for 11 years!

Join our hard-working motivated team! Our reputation for customer service and quality workmanship is the best in the industry.

About Us:

Established in 1981, Maloney Properties LLC is a successful real estate firm. Our services include property management, real estate development, hospitality management, sales/marketing, and construction management services. We manage more than 100 housing communities with more than 10,000 units throughout the New England area.

We attribute our success to the effective working partnerships we have created with both clients and staff. Maloney Properties has developed a unique culture and work environment that is a significant factor in our success and enables us to attract and retain the best talent and finest professionals in the industry. As a result, Maloney Properties has a high employee retention rate with an average employee tenure of more than 10 years.

We are a company with a human focus and feel passionately and genuinely that our employees are our greatest asset. We are dedicated to teamwork, staff development and training. We have created a community within our company; we set clear goals and work together to achieve them. Maloney Properties is an Equal Opportunity Employer.

Your Responsibilities

We are seeking candidates for an Administrative Assistant to support our residential community in Dorchester, MA. Your responsibilities will include:

• Answering phones and greeting visitors.
• Assisting residents and vendors over the phone and in-person.
• Processing and scheduling maintenance requests and work orders.
• Scheduling appointments and contacting vendors.
• Processing rent payments and invoices.
• Preparing and sending notices to residents.
• Assisting with data entry and filing.
• Other administrative duties as needed to support the management team.

The work hours are 8:00-4:00 Monday-Friday. You will work on-site at our office in Dorchester.