Administrative Assistant - Allston, MA

Iremboston; Northern (KY); Hybrid; USD 30,000 - 39,000; Full time

Benefits offered by this job

Flexible work schedule

Ability to work remotely in many cases

Employee Referral Program with bonus

Volunteer and fundraising volunteering

Training programs and advancement

Job summary

Maloney Properties LLC is seeking an Administrative Assistant to join our Allston/Brighton housing team. The role supports leasing, recertifications, and daily office operations from 9:00am to 5:00pm, Monday through Friday.

You will answer phones, greet visitors, process invoices, file, order supplies, and assist with special projects while maintaining accurate records and a friendly, customer-oriented approach.

Qualifications

• At least 2 years of administrative experience required.
• Experience in property management or affordable housing a plus.
• Proficiency with Microsoft Office: Word, Excel and Outlook.
• Experience with Yardi is a plus. Bilingual English/Spanish required.

Responsibilities

• Answer phones and greet visitors.
• Create work orders and assist with leasing and recertification.
• File, process invoices, and order office supplies.
• Distribute mail and assist with special projects.

Skills

Administrative experience

Bilingual English/Spanish

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Yardi

Job description

Need a new job or looking to hire an IREM professional? Look here for local opportunities posted by our chapter.

For job searches that are national in scope, register today on IREMJobs.org , an online career resource for real estate management professionals and employers.

Maloney Properties – Voted “Best Place to Work” by its employees for 11 years!

About Us

Established in 1981, Maloney Properties LLC is a successful real estate firm. Our services include property management, real estate development, hospitality management, sales/marketing, and construction management services.We manage more than 100 housing communities with more than 11,000 units throughout the New England area.

We attribute our success to the effective working partnerships we have created with both clients and staff.Maloney Properties has developed a unique culture and work environment that is a significant factor in our success and enables us to attract and retain the best talent and finest professionals in the industry. As a result, we have a high employee retention rate with an average employee tenure of more than 10 years.

We are a company with a human focus and feel passionately and genuinely that our employees are our greatest asset.We are dedicated to teamwork, staff development and training.We have created a community within our company; we set clear goals and work together to achieve them. Maloney Properties is an Equal Opportunity Employer.

Your Responsibilities

The Administrative Assistant will join a team of housing professionals for our Allston/Brighton Portfolio which consists of 516 units.The work hours are 9:00am to 5:00pm, Monday to Friday.Responsibilities include answering phones, greeting visitors, creating work orders, assisting with leasing and the recertification process, filing, processing invoices, ordering office supplies, distributing mail, and assisting with special projects.

Your Qualifications

At least 2 years of administrative experience is required. Experience in property management or affordable housing is a plus.Proficiency with Microsoft Office: Word, Excel and Outlook is required. Experience with Yardi is a plus.Bilingual in English/Spanish is required.

Maloney Properties offers a family-friendly workplace and healthy work-life balance.In addition to a competitive salary and benefits package we also offer the following:

• Training programs and opportunities that lead to employee advancement and promotions.
• A flexible work schedule and the ability in many cases to work remotely.
• A generous Employee Referral Program with a bonus of up to $1,000 per hire.
• Volunteer and fundraising opportunities for annual causes such as the AIDS Walk and Stand Against Racism, just to name a few.

Salary Range: $22.00 to $28.00 per hour depending on experience.