Administrative Assistant — Bilingual English/Spanish

Mohr Talent; Miami (FL); On-site; USD 55,104,000 - 60,614,000; Full time

Job summary

MOHR Talent seeks a dependable Administrative Assistant to support daily office operations in Miami. The role requires bilingual English/Spanish communication, discretion with confidential information, and multi-tasking across administrative and HR tasks.

Responsibilities include onboarding help, background checks, timesheet processing, meeting coordination, and file management. This is a full-time, onsite position with growth opportunities within a national, minority-owned firm.

Qualifications

• Bilingual fluency in English and Spanish required.
• Prior experience in office administration or HR support preferred.
• Strong organizational and time-management skills.
• Attention to detail and professional communication.
• Ability to handle confidential information.
• Proficient with Microsoft Office (Outlook, Word, Excel).
• Ability to multitask in a fast-paced environment.
• Dependable, proactive, and customer-oriented.

Responsibilities

• Provide general administrative and clerical support to the internal team.
• Assist with employee onboarding processes, including collecting required documentation and preparing onboarding materials.
• Coordinate pre-employment background checks and follow up on outstanding requirements.
• Assist with employee timesheet collection, tracking, review, and submission.
• Support basic HR documentation and maintain accurate employee files.
• Assist with scheduling meetings, appointments, interviews, and company events.
• Help organize company meetings, celebrations, and internal events.
• Set up conference rooms before meetings and ensure the space is clean and properly prepared.
• Attend meetings as requested and take clear, organized meeting minutes.
• Receive, document, and distribute incoming packages and deliveries.
• File, scan, print, copy, and organize paperwork and electronic records.
• Ensure files and documents are maintained according to company standards.
• Order office supplies and monitor inventory to ensure materials remain stocked.
• Help maintain a clean, organized, and professional office environment.
• Greet and assist employees, candidates, visitors, and vendors as needed.
• Support additional administrative and HR-related projects as assigned.

Skills

Bilingual English/Spanish

Office administration

Time management

Attention to detail

Professional communication

Confidential information handling

Tools

Microsoft Office

Job description

Administrative Assistant — Bilingual English/Spanish

Job Description

Pay Range: $20.00 per hour
Employment Type: Full-Time
Work Arrangement: Onsite

Position Overview

We are seeking a dependable, organized, and detail-oriented Office Administrative Assistant to support daily office operations and assist with basic human resources and employee-related processes. This position will provide administrative support across the organization, help maintain an organized and professional office environment, and serve as a helpful point of contact for employees and visitors.

The ideal candidate will be bilingual in English and Spanish, comfortable handling confidential information, and able to manage multiple administrative responsibilities with professionalism and accuracy.

Key Responsibilities

• Provide general administrative and clerical support to the internal team.
• Assist with employee onboarding processes, including collecting required documentation and preparing onboarding materials.
• Coordinate pre-employment background checks and follow up on outstanding requirements.
• Assist with employee timesheet collection, tracking, review, and submission.
• Support basic HR documentation and maintain accurate employee files.
• Assist with scheduling meetings, appointments, interviews, and company events.
• Help organize company meetings, celebrations, and internal events.
• Set up conference rooms before meetings and ensure the space is clean and properly prepared.
• Attend meetings as requested and take clear, organized meeting minutes.
• Receive, document, and distribute incoming packages and deliveries.
• File, scan, print, copy, and organize paperwork and electronic records.
• Ensure files and documents are maintained according to company standards.
• Order office supplies and monitor inventory to ensure materials remain stocked.
• Help maintain a clean, organized, and professional office environment.
• Greet and assist employees, candidates, visitors, and vendors as needed.
• Support additional administrative and HR-related projects as assigned.

Qualifications

• Bilingual fluency in English and Spanish is required.
• Previous experience in office administration, administrative support, human resources support, or a related position is preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and follow-through.
• Professional written and verbal communication skills.
• Ability to handle sensitive and confidential employee information appropriately.
• Comfortable using Microsoft Office, including Outlook, Word, and Excel.
• Ability to prioritize multiple responsibilities in a fast-paced office environment.
• Dependable, proactive, approachable, and willing to assist wherever needed.

Administrative Assistant — Bilingual English/Spanish

Job Description

Pay Range: $20.00 per hour
Employment Type: Full-Time
Work Arrangement: Onsite

Position Overview

We are seeking a dependable, organized, and detail-oriented Office Administrative Assistant to support daily office operations and assist with basic human resources and employee-related processes. This position will provide administrative support across the organization, help maintain an organized and professional office environment, and serve as a helpful point of contact for employees and visitors.

The ideal candidate will be bilingual in English and Spanish, comfortable handling confidential information, and able to manage multiple administrative responsibilities with professionalism and accuracy.

Key Responsibilities

• Provide general administrative and clerical support to the internal team.
• Assist with employee onboarding processes, including collecting required documentation and preparing onboarding materials.
• Coordinate pre-employment background checks and follow up on outstanding requirements.
• Assist with employee timesheet collection, tracking, review, and submission.
• Support basic HR documentation and maintain accurate employee files.
• Assist with scheduling meetings, appointments, interviews, and company events.
• Help organize company meetings, celebrations, and internal events.
• Set up conference rooms before meetings and ensure the space is clean and properly prepared.
• Attend meetings as requested and take clear, organized meeting minutes.
• Receive, document, and distribute incoming packages and deliveries.
• File, scan, print, copy, and organize paperwork and electronic records.
• Ensure files and documents are maintained according to company standards.
• Order office supplies and monitor inventory to ensure materials remain stocked.
• Help maintain a clean, organized, and professional office environment.
• Greet and assist employees, candidates, visitors, and vendors as needed.
• Support additional administrative and HR-related projects as assigned.

Qualifications

• Bilingual fluency in English and Spanish is required.
• Previous experience in office administration, administrative support, human resources support, or a related position is preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and follow-through.
• Professional written and verbal communication skills.
• Ability to handle sensitive and confidential employee information appropriately.
• Comfortable using Microsoft Office, including Outlook, Word, and Excel.
• Ability to prioritize multiple responsibilities in a fast-paced office environment.
• Dependable, proactive, approachable, and willing to assist wherever needed.

MOHR Talent is an equal-opportunity employer and complies with all applicable federal, state, and local nondiscrimination laws. We provide equal employment opportunities regardless of race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, gender identity, genetic information, military/veteran status, or any other protected status. If you believe you have been discriminated against or have concerns about our compliance, please contact our Human Resources department at [e-mail]

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Job Summary

Published: 8/13/2026

Type: Contract To Hire

Location: Miami, Florida

Category: Administrative Assistant

At MOHR Talent, your progress is our passion. We are a national, minority-owned firm committed to empowering diverse talent. Our team provides personalized, growth-driven solutions whether you are looking for a new career move or eager to drive your enterprise further.

Get In Touch

5775 Waterford District Dr, Suite #190 ,
Miami, FL 33126