Administrative Assistant

MOHR Talent; Town of Florida (NY); On-site; USD 29,000 - 39,000; Full time

Benefits offered by this job

Mission-driven team

Growth opportunities

Job summary

MOHR Talent in Hialeah, FL 33012 is seeking an Administrative Assistant for a full-time, in-person role. You will provide essential administrative support, manage scheduling, and assist clients through processing steps, with a focus on clear communication and accurate records.

The position emphasizes professional phone presence, strong MS Word/Excel skills, and the ability to handle multiple tasks in a nonprofit setting.

Qualifications

• Associate degree or high school diploma with 2+ years admin experience.
• Human services setting experience is a plus.
• Efficient handling of multiple phone lines.
• Proficient in Microsoft Word and Excel.
• Excellent grammar and typing accuracy.

Responsibilities

• Schedule client appointments and provide administrative and clerical support to the department.
• Screen client referrals to determine next steps and appropriate processing.
• Record client activity, appointments, and updates in scheduling software/databases.
• Generate, print, and mail correspondence and contact letters.
• Support program staff by answering inquiries and guiding clients through processes.
• Handle incoming and outgoing mail, faxes, and email correspondence.
• Maintain organized departmental records including filing, scanning, and archiving.

Skills

Typing 35 WPM

Phone etiquette

Scheduling

Grammar & spelling

Education

Associate degree or high school diploma + 2+ years admin experience

Tools

Microsoft Word

Microsoft Excel

Job description

Administrative Assistant Hialeah, FL 33012 | In-Person | $16.50/hr | Full-Time

A well established and growing nonprofit organization with a strong track record serving the local community is hiring an Administrative Assistant to join a team that cares about their people and the population they serve.

What You'll Do:

• Schedule client appointments and provide administrative and clerical support to the department
• Screen client referrals to determine next steps and appropriate processing
• Record client activity, appointments, and updates in scheduling software and databases
• Generate, print, and mail correspondence and contact letters
• Support program staff by answering inquiries and guiding clients through processes
• Handle incoming and outgoing mail, faxes, and email correspondence
• Maintain organized departmental records including filing, scanning, and archiving

What You Bring:

• Associate degree, or high school diploma plus 2+ years of administrative experience (human services setting a plus)
• Comfortable managing multiple phone lines professionally
• Strong Microsoft Office skills, especially Word and Excel
• Minimum 35 WPM typing with strong grammar and spelling
• Patient, professional phone presence, including with callers who may be confused or hard of hearing

What's In It For You:

• Stable, full-time Monday through Friday schedule
• A supportive, mission driven team environment
• The opportunity to do meaningful work that makes a direct impact in your community
• Room to grow within a well established and growing organization

MOHR Talent is an equal-opportunity employer and complies with all applicable federal, state, and local nondiscrimination laws. We provide equal employment opportunities regardless of race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, gender identity, genetic information, military/veteran status, or any other protected status. If you believe you have been discriminated against or have concerns about our compliance, please contact our Human Resources department at [e-mail]