Onsite Bilingual Admin Assistant — English/Spanish

Mohr Talent; Miami (FL); On-site; USD 55,104,000 - 60,614,000; Full time

Job summary

MOHR Talent seeks a dependable Administrative Assistant to support daily office operations in Miami. The role requires bilingual English/Spanish communication, discretion with confidential information, and multi-tasking across administrative and HR tasks.

Responsibilities include onboarding help, background checks, timesheet processing, meeting coordination, and file management. This is a full-time, onsite position with growth opportunities within a national, minority-owned firm.

Qualifications

• Bilingual fluency in English and Spanish required.
• Prior experience in office administration or HR support preferred.
• Strong organizational and time-management skills.
• Attention to detail and professional communication.
• Ability to handle confidential information.
• Proficient with Microsoft Office (Outlook, Word, Excel).
• Ability to multitask in a fast-paced environment.
• Dependable, proactive, and customer-oriented.

Responsibilities

• Provide general administrative and clerical support to the internal team.
• Assist with employee onboarding processes, including collecting required documentation and preparing onboarding materials.
• Coordinate pre-employment background checks and follow up on outstanding requirements.
• Assist with employee timesheet collection, tracking, review, and submission.
• Support basic HR documentation and maintain accurate employee files.
• Assist with scheduling meetings, appointments, interviews, and company events.
• Help organize company meetings, celebrations, and internal events.
• Set up conference rooms before meetings and ensure the space is clean and properly prepared.
• Attend meetings as requested and take clear, organized meeting minutes.
• Receive, document, and distribute incoming packages and deliveries.
• File, scan, print, copy, and organize paperwork and electronic records.
• Ensure files and documents are maintained according to company standards.
• Order office supplies and monitor inventory to ensure materials remain stocked.
• Help maintain a clean, organized, and professional office environment.
• Greet and assist employees, candidates, visitors, and vendors as needed.
• Support additional administrative and HR-related projects as assigned.

Skills

Bilingual English/Spanish

Office administration

Time management

Attention to detail

Professional communication

Confidential information handling

Tools

Microsoft Office

Job description

MOHR Talent seeks a dependable Administrative Assistant to support daily office operations in Miami. The role requires bilingual English/Spanish communication, discretion with confidential information, and multi-tasking across administrative and HR tasks.

Responsibilities include onboarding help, background checks, timesheet processing, meeting coordination, and file management. This is a full-time, onsite position with growth opportunities within a national, minority-owned firm.