Bilingual HR Coordinator

Moore Digital Print and Mail Center, Tulsa; Tulsa (OK); On-site; USD 40,000 - 50,000; Full time

Job summary

A healthcare organization in Tulsa is seeking a Bilingual HR Coordinator to assist with daily HR operations, including the recruitment process, onboarding new employees, managing records, and providing support to staff. The ideal candidate will be proficient in both Spanish and English, possess excellent organizational skills, and have experience with Microsoft Office. This role requires strong communication abilities and a commitment to maintaining a professional environment.

Qualifications

• Must be proficient in Spanish and English.
• Experience with Microsoft Office Suite is needed.
• Strong communication skills are essential.

Responsibilities

• Assist employees with HR inquiries and support.
• Maintain organized employee records and handle documentation.
• Support recruitment, onboarding, and training sessions.

Skills

Bilingual (Spanish and English)

Microsoft Office Suite proficiency

Interpersonal communication skills

Organizational skills

Attention to detail

Education

High School Diploma or GED

Associate degree in Human Resources or Business Administration (preferred)

Job description

Job Summary

The HR Coordinator supports daily HR operations by assisting with recruitment, onboarding, employee relations, recordkeeping, and administrative tasks. This role is the primary point of contact for employees needing HR assistance and must provide a warm, professional, and welcoming experience. The HR Coordinator must be bilingual to effectively support a diverse workforce and ensure clear communication with all employees.

Supervisory Responsibilities

• None

Duties/Responsibilities

• Must be bilingual (Spanish and English)
• Assist with internal and external HR-related inquiries or requests.
• Serve as the primary person assisting employees with HR-related questions, forms, concerns, and general support.
• Provide a personable, welcoming, and professional presence for employees and visitors in HR.
• Maintain organized employee records.
• Maintain vending machine refunds
• Support the recruitment process by posting positions, screening applicants, scheduling interviews, and facilitating employment paperwork.
• Schedule meetings, orientations, interviews, training sessions, and HR events; maintain calendars and agendas.
• Conduct new hire orientations and process onboarding documentation.
• Coordinate training sessions, seminars, and mandatory compliance sessions.
• Assist with benefits enrollment, employee changes, and communications.
• Prepare HR correspondence, forms, reports, spreadsheets, signs, and other documentation.
• Enter and update employee data in HRIS systems accurately and in a timely manner.
• Assist with payroll-related updates such as timecard corrections, job changes, and supervisor updates.
• Support HR audits, reporting, and compliance requirements.
• Assist with employee engagement activities, recognition programs, and special events.
• Maintain confidentiality and handle sensitive information with professionalism and appropriately.
• Provide timely, professional, and accurate communication with employees, managers, vendors, and external contacts.
• Maintain a clean, organized, and safe work environment.
• Consistent and reliable attendance is required.
• Perform all other duties as assigned.

Required Skills/Abilities

• Proficient in Spanish in English
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Strong interpersonal, communication, and phone etiquette skills.
• Excellent organizational and time-management abilities; able to multitask effectively.
• High attention to detail with accuracy in data entry and documentation.
• Ability to work collaboratively in a team environment.

Education and Experience

• High School Diploma or GED
• Associate degree in Human Resources, Business Administration, or related field preferred.
• Prior HR or administrative experience preferred but not required.

Physical Requirements

• Must be able to lift 50lbs
• Required to stand for long periods of time, bend, reach and move about the facility
• Required to grip twist and turn both hands for long periods of time
• Must be able to work at a computer for long periods of time

Must be authorized to work in the United States (we are a E-Verify company) and successfully pass a comprehensive criminal background investigation.

For more information and details, email Christy [e-mail]

Moore is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Moore is also committed to compliance with all fair employment practices regarding citizenship and immigration status.