Administrative Assistant AS9887

Oklahoma State University; Stillwater (OK); On-site; USD 21,000 - 30,000; Full time

Job summary

The Administrative Assistant for the Department of Chemistry at Oklahoma State University-Stillwater provides comprehensive administrative, payroll, purchasing, travel, facilities, academic, and departmental support to ensure efficient operations. This individual serves as a liaison to CAS Business Operations and the Dean’s Office.

Requirements include a High School/GED and 5 years of related experience, with proficiency in Microsoft Office, strong organizational skills, and excellent

Qualifications

• High School/GED (degree must be conferred on or before start date).
• 5 years related administrative experience.

Responsibilities

• Provide comprehensive administrative, payroll, purchasing, travel, facilities, academic and departmental support.
• Serve as liaison to CAS Business Operations and the Dean’s Office.
• Act as backup in the Chemistry Storeroom for receiving, handling and directing packages and deliveries when the Storeroom manager is away.

Skills

Microsoft Office

Organizational skills

Meet deadlines

Confidentiality

Communication skills

Customer service

Independent and collaborative work

Back-up storeroom duties

Education

High School / GED

Tools

Microsoft Office

Job description

Campus OSU-Stillwater

Contact Name & Email Dr. Christopher Fennell, [e-mail]

Work Schedule Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.

Appointment Length Regular Continuous/Until Further Notice

Hiring Range $15.50 - $22.00

Hourly

Special Instructions to Applicants For full consideration, please include a resume, cover letter and contact information for three professional references.

About This Position

The Administrative Assistant for the Department of Chemistry at Oklahoma State University provides comprehensive administrative, payroll, purchasing, travel, facilities, academic, and departmental support to ensure efficient operations. This individual serves as a liaison to CAS Business Operations and the Dean’s Office.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)


• 5 years related experience

Skills, Proficiencies, And/or Knowledge

• Ability to operate general office equipment; proficiency with Microsoft Office.


• Strong organizational skills, ability to meet deadlines, and maintain confidentiality.


• Excellent communication and customer service skills; ability to work independently and collaboratively.


• Ability to receive, handle, and direct packages and deliveries in the Chemistry Storeroom as a backup when the Chemistry Storeroom manager is away.

Preferred Qualifications

• Experience with OSU accounts payable and financial procedures preferred.


• Experience with chemical, equipment, and computer surplus.