Administrative Assistant and Ecclesiastical Notary

Diocese of Nashville; Nashville (TN); On-site; USD 33,645 - 45,519; Full time

Job summary

Diocese of Nashville in Nashville, Tennessee is seeking an Administrative Services Manager for a 12-month, full-time assignment. The role provides administrative support for executives, executive assistants and business units.

Responsibilities include assisting in managing executive schedules, arranging travel and accommodations, coordinating reports and presentations, maintaining files, and handling confidential information.

Responsibilities

• Assist in managing executive schedules.
• Arrange travel, accommodations, itineraries and all correspondence related to arrangements as needed.
• Coordinate and prepare reports, presentations and data, as well as maintaining files, records and correspondence for meetings.
• Maintain confidentiality of information.
• Assist in organizing and implementing events such as meetings, business luncheons and client dinners.
• Assist in facilities management such as managing vendors, ordering supplies and submitting invoices for payment.
• Partner with building management in fielding maintenance requests and assist in office‑driven initiatives such as safety preparedness.
• Assist with onboarding new office employees.
• Assist in company and marketing events, meetings and employee team‑building activities or special projects while maintaining the company culture.
• Meet and greet clients and visitors.
• Maintain documentation and prepare expense reports.

Job description

Administrative Services Manager – Nashville, Tennessee

Duration: 12 months | Full‑time | Salary: $39,582.00 per year

Provide administrative support for executives, executive assistants and business units.

Responsibilities

• Assist in managing executive schedules.
• Arrange travel, accommodations, itineraries and all correspondence related to arrangements as needed.
• Coordinate and prepare reports, presentations and data, as well as maintaining files, records and correspondence for meetings.
• Maintain confidentiality of information.
• Assist in organizing and implementing events such as meetings, business luncheons and client dinners.
• Assist in facilities management such as managing vendors, ordering supplies and submitting invoices for payment.
• Partner with building management in fielding maintenance requests and assist in office‑driven initiatives such as safety preparedness.
• Assist with onboarding new office employees.
• Assist in company and marketing events, meetings and employee team‑building activities or special projects while maintaining the company culture.
• Meet and greet clients and visitors.
• Maintain documentation and prepare expense reports.