Assistant - Entertainment Services

ASCOT Travel Services; Nashville (TN); On-site; USD 30,000 - 40,000; Full time

Job summary

A travel services company in Nashville, TN is seeking an Assistant for Entertainment Services. This full-time role involves coordinating travel itineraries, handling client billing, and providing administrative support. The ideal candidate should have strong communication skills, attention to detail, and the ability to manage stress in a fast-paced environment. Join a dynamic team focused on delivering exceptional service.

Qualifications

• Strong service-oriented attitude and teamwork skills.
• Ability to maintain organization in high-pressure situations.
• Interest in organizational management.

Responsibilities

• Coordinate itineraries and handle client billing requirements.
• Assist with day-to-day data entry and maintain client confidentiality.
• Support managers with their workload and assist in resolving issues.

Skills

Problem-solving

Attention to detail

Communication skills

Organizational skills

Job description

Direct message the job poster from ASCOT Travel Services

Professional with 13+ years of experience in administration, operations, human resources, fundraising, and event management with knowledge of…

Company Description

Since 1986, ASCOT Travel Services has been the principal agency for entertainment travel, offering personalized luxury with limitless options tailored to talent and crew needs. ASCOT collaborates directly with management, record labels, and talent to ensure trips fulfill the specific needs of artists, crews, and productions. Besides entertainment travel, ASCOT excels in corporate and leisure travel markets, providing customized itineraries for business and vacation purposes.

Role Description

This is a full-time, on-site role for an Assistant - Entertainment Services, located in Nashville, TN. The assistant supports the travel team by coordinating itineraries, handling billing requirements for clients, and assisting with day-to-day data entry needs. This role ensures smooth travel experiences for clients by providing timely support to managers. Flexibility, attention to detail, and strong communication skills are required. In addition to general administrative duties, this role would be ideal for someone who has an interest in organizational management and contributing ideas and solutions to provide exceptional support.

Qualifications and Responsibilities

• Support managers with needs they may have that day as it pertains to their workload.
• Use problem-solving skills to swiftly resolve issues and manage high-pressure situations.
• Coordinate billing for client hotel bookings.
• Collect hotel folios for clients in a timely manner.
• Service-oriented with a strong desire to pitch in to help team members
• Support the assigned manager and data manager with inputting data into client grids and databases.
• Able to maintain organization and composure while anticipating needs in high-pressure situations with rapidly changing priorities.
• Maintain strict client and agency confidentiality at all times.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

• Industries

  Travel Arrangements

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