Administrative Services Assistant

Creative Solutions Services, LLC; Nashville (TN); Hybrid; USD 55,000 - 70,000; Full time

Job summary

Creative Solutions Services, LLC in Nashville, TN, is seeking an Administrative Services Assistant on a hybrid schedule to support the Procurement Management Office and prepare operational and financial reports. The role also assists executives with policy implementation affecting Tennessee's health services.

Ideal candidates will have a bachelor's degree or equivalent experience, strong data entry, and advanced skills in Microsoft Office, with excellent verbal and written communication and

Qualifications

• Experience in procurement functions.
• Strong data entry and typing skills.
• Proficient in Microsoft Excel, Word, and PowerPoint.
• Excellent verbal and written communication.
• Ability to balance and reconcile data and emails.

Responsibilities

• Support the Procurement Management Office with professional administrative tasks.
• Create operational and financial reports for activities.
• Provide administrative support for a complex office.
• Assist executives in policy development and implementation for service procurements.
• Conduct research in legal, fiscal, and legislative areas.
• Liaise between the agency and high-ranking officials to explain policies.

Skills

Adobe Acrobat

Balancing/Reconciling

Correspondence - Email

Correspondence - General

Customer Service Skills

Data Entry

Figures

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Proofreading/Editing

Scheduling

Technical Skills

Typing

Verbal Communication

Education

Bachelor's degree or equivalent combination of education and experience

Tools

Microsoft Excel

Microsoft Word

Job description

Title: Administrative Services Assistant

Location: Nashville, TN (Hybrid)

Duration: 9 Months

Interview type: Web Cam and In Person Interview

Job Description

• Responsible for professional administrative work of considerable difficulty to support the department's Procurement Management Office.
• Creates operational and financial reports for specific activities or operations.
• Provide administrative functions for a complex office.
• Creates operational and financial reports for specific activities or operations.
• Assists top executives in developing, implementing, and enforcing major policies and procedures affecting service procurements for the Tennessee Department of Health.
• Experience in procurement functions is needed.
• Independently develops policies and procedures for implementing new or modifying existing administrative services programs and activities.
• Serves as a liaison between the agency and persons of substantially high rank in order to explain, interpret, and enforce pertinent laws, regulations, policies, and procedures.
• Conducts research in one or more of the following areas to obtain relevant information: non-technical legal, legislative, and publications.
• Conducts research in one or more of the following areas to obtain relevant information: fiscal, economic, non-technical legal, legislative, and publications.
• Graduation from an accredited college or university with a bachelor's degree AND experience
• equivalent to substantial (five or more years of) full-time increasingly responsible professional staff administrative experience.
• Manages conflict, action oriented, customer service, active listening and learning, complex problem solving, written comprehension are necessary.

Required / Desired Skills

• Adobe Acrobat
• Balancing/Reconciling
• Correspondence - Email
• Correspondence - General
• Customer Service Skills
• Data Entry
• Figures
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word
• Proofreading/Editing
• Scheduling
• Technical Skills
• Typing
• Verbal Communication