Administrative Assistant, Advancement (Flexible Work)

Penn State University; University Park (TX); On-site; USD 41,000 - 59,000; Full time

Job summary

Penn State University’s Division of Development and Alumni Relations is hiring an Administrative Assistant to support the College of Arts and Architecture at the University Park campus. You will help manage daily office activities, communications, calendars, and travel arrangements while upholding Penn State policies and standards.

You will interact with students, faculty, staff, and external partners, ensuring accurate records, budgeting support, and confidential handling of information in a

Qualifications

• GED or HS with at least 2 years of relevant experience required.
• Relevant education may be accepted in lieu of experience.
• Background checks are required.

Responsibilities

• Plan, organize, and coordinate daily office activities and administrative processes
• Articulate Penn State’s needs and values through communications
• Provide general office support and maintain efficient workflow
• Create, organize, and maintain files, records, and databases
• Greet visitors and respond to inquiries
• Serve as primary contact for students, faculty, staff, and external partners
• Compose, review, and distribute communications
• Maintain calendars and schedule meetings
• Coordinate travel arrangements
• Arrange meeting logistics and prepare materials
• Review and format reports and correspondence
• Track expenditures and assist with budget preparation and projections
• Initiate financial transactions and reimbursements per policy
• Maintain inventory and order office supplies
• Support meetings, workshops, events; reserve spaces and coordinate across teams
• Respond to inquiries while ensuring policy compliance
• Handle sensitive/confidential information with discretion

Skills

Excellent written and verbal comms

Calendar management

Travel coordination

Customer service

Education

GED or HS + 2+ years relevant experience

Job description

Penn State University’s Division of Development and Alumni Relations is hiring an Administrative Assistant to support the College of Arts and Architecture at the University Park campus. You will help manage daily office activities, communications, calendars, and travel arrangements while upholding Penn State policies and standards.

You will interact with students, faculty, staff, and external partners, ensuring accurate records, budgeting support, and confidential handling of information in a