Administrative Assistant 633126

Oklahoma State University; Stillwater (OK); On-site; USD 21,000 - 30,000; Full time

Job summary

OSU-Stillwater is seeking an Administrative Assistant for Academic Services for Student-Athletes to provide administrative, financial and operational support to the Associate AD Academic Services and staff.

The role manages departmental budgets, purchasing, inventory, payroll administration, travel and reimbursements, scheduling, and day-to-day office operations, with occasional evenings or weekends as needed.

Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)
• Five years of related experience in positions of progressive administrative responsibility and skills. Post-secondary education may substitute for years of required experience.

Responsibilities

• Provide administrative, financial and operational support to the Associate AD Academic Services and the Academic Services for Student-Athletes staff.
• Manage departmental budgets, purchasing and inventory processes, payroll administration, travel and reimbursement coordination, scheduling and day-to-day office operations.
• Oversee administrative functions related to academic support services, including student-athlete communications, academic awards programs and NCAA grant management.
• Nights and weekends may be required as needed. Due to communication expectations of the position, the incumbent will be required to maintain a cellular or other electronic communication device.

Skills

Microsoft Office

Adobe Acrobat

Education

High School/GED

Bachelor's

Job description

Campus: OSU-Stillwater

Contact Name & Email: Marilyn Middlebrook, [e-mail]

Work Schedule: Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.

Appointment Length: Regular Continuous/Until Further Notice

Hiring Range: $15.50 - $22.00

Hourly

Priority Application Date: Applications will be accepted until a successful candidate has been hired.

About This Position

The Administrative Assistant for Academic Services for Student-Athletes provides administrative, financial and operational support to the Associate AD Academic Services and the Academic Services for Student-Athletes staff. This position is responsible for management support of departmental budgets, purchasing and inventory processes, payroll administration, travel and reimbursement coordination, scheduling and day-to-day office operations. The Administrative Assistant oversees administrative functions related to academic support services, including student-athlete communications, academic awards programs and NCAA grant management. Nights and weekends may be required as needed. Due to communication expectations of the position, the incumbent will be required to maintain a cellular or other electronic communication device.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)
• Five years of related experience in positions of progressive administrative responsibility and skills. Post-secondary education may substitute for years of required experience.

Skills, Proficiencies, And/or Knowledge

Knowledge of Microsoft Office programs and Adobe Acrobat

Preferred Qualifications

• Bachelor's

Working Conditions

• Regular Duty Hours: Monday–Friday, 8:00 a.m.–12:00 p.m. and 1:00 p.m.–5:00 p.m.
• Work hours should not exceed 40 hours per week.
• Any deviation from scheduled hours requires pre-approval from the supervisor.
• Variable Hours: Depending on departmental needs, work may include evenings, or weekends as assigned by Associate AD Academic Services.
• Overtime: Required when work cannot be accomplished during regular hours or when deemed necessary by management.

Nights and weekends may be required as needed. Due to communication expectations of the position, the incumbent will be required to maintain a cellular or other electronic communication device. The incumbent's salary includes compensation to apply toward the use of their personal cellular device.