Administrative Assistant

Oklahoma State University; Stillwater (OK); On-site; USD 21,000 - 30,000; Full time

Job summary

Oklahoma State University, Stillwater, invites applications for an Administrative Assistant for Academic Services for Student-Athletes to provide administrative, financial, and operational support to the Associate AD Academic Services and the staff. You will help manage departmental budgets, purchasing, inventory, payroll, travel and reimbursement, scheduling, and daily office operations.

Nights and weekends may be required, and a reliable cellular or electronic device must be maintained.

Qualifications

• High School Diploma or GED required; degree conferred by start date.
• Five years of related administrative experience; college degree may substitute.
• Knowledge of Microsoft Office programs and Adobe Acrobat

Responsibilities

• Provide administrative and operational support to senior staff.
• Manage departmental budgets, purchasing, and inventory.
• Coordinate payroll, travel, and reimbursement processes.
• Oversee day-to-day office operations and communications.
• Support academic services for student-athletes and awards programs.

Skills

Knowledge of Microsoft Office andAdobe

Education

High School Diploma or GED

Bachelor's degree preferred

Job description

Campus

OSU-Stillwater

Contact Name & Email

Marilyn Middlebrook, [e-mail]

Work Schedule

Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$15.50 - $22.00

Hourly

Priority Application Date

Applications will be accepted until a successful candidate has been hired.

Special Instructions to Applicants

A complete application consists of a resume, cover letter, list of professional references, and completed IAWP Employment Approval form which can be found at:
https://okstate.com/documents/2026/4/28/Form_3.14_IAWP.pdf
Applicants that do not provide these materials will not be considered for the position.

About this Position

The Administrative Assistant for Academic Services for Student-Athletes provides administrative, financial and operational support to the Associate AD Academic Services and the Academic Services for Student-Athletes staff. This position is responsible for management support of departmental budgets, purchasing and inventory processes, payroll administration, travel and reimbursement coordination, scheduling and day-to-day office operations. The Administrative Assistant oversees administrative functions related to academic support services, including student-athlete communications, academic awards programs and NCAA grant management. Nights and weekends may be required as needed. Due to communication expectations of the position, the incumbent will be required to maintain a cellular or other electronic communication device.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)

• Five years of related experience in positions of progressive administrative responsibility and skills.Post-secondary education may substitute for years of required experience.

Skills, Proficiencies, and/or Knowledge:

Knowledge of Microsoft Office programs and Adobe Acrobat

Preferred Qualifications

• Bachelor's

Working Conditions

• Regular Duty Hours:Monday–Friday, 8:00 a.m.–12:00 p.m. and 1:00 p.m.–5:0 0 p.m.
  • Work hours should not exceed 40 hours per week.
  • Any deviation from scheduled hours requirespre-approvalfrom the supervisor.
• Variable Hours:Depending on departmental needs, work may include evenings, or weekends as assigned by Associate AD Academic Services.
• Overtime:Required when work cannot be accomplished during regular hours or when deemed necessary by management.

Nights and weekends may be required as needed. Due to communication expectations of the position, the incumbent will be required to maintain a cellular or other electronic communication device. The incumbent's salary includes compensation to apply toward the use of their personal cellular device.