Administrative Assistant 3 (IT)

JOHNSON SERVICE GROUP; Birmingham (AL); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Johnson Service Group (JSG) is seeking a Senior Administrative Assistant for a contract position in Birmingham, AL. The role requires expert-level administrative experience and strong MS Office skills to support a corporate communications team.

Responsibilities include calendar management, travel arrangements, event coordination, and preparing complex documents. The ideal candidate maintains confidentiality, works independently, and communicates effectively with diverse stakeholders.

Qualifications

• 5+ years of expert-level administrative experience required.
• Proficiency in Microsoft Office Suite required.
• Ability to handle highly sensitive information with discretion.
• Experience supporting a corporate communications team preferred.
• Strong calendar management and travel arrangements experience preferred.

Responsibilities

• Provide expert-level administrative support to ensure seamless operations.
• Manage calendars, schedules, and appointments for team members.
• Coordinate high-profile meetings and events with logistics.
• Prepare complex documents and reports using MS Office.
• Conduct research and compile reports for decision-making.
• Handle confidential information with utmost discretion.
• Oversee expense tracking and reporting.
• Serve as primary contact for stakeholders.

Skills

Admin experience

MS Office

Confidential handling

Calendar management

Travel planning

Tools

Microsoft Office Suite

Job description

Johnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is currently looking for a highly experienced Senior Administrative Assistant to fill a contract position in Birmingham, AL.

Senior Administrative Assistant

Birmingham, AL

Assignment Schedule

Anticipated Assignment Schedule: At least 4 days per week on-site, with the potential flexibility to be remote 1 day.

Required/Preferred Qualifications

• 5+ years of expert-level administrative experience required.
• Proficiency in Microsoft Office Suite required.
• Ability to handle highly sensitive and confidential information with utmost discretion and professionalism required.
• Experience in an administrative role supporting a corporate communications team preferred.
• Strong calendar management skills and previous professional experience making travel arrangements preferred.
• Maintains a proactive approach to serving as a partner and enabler.

Job Description

• Provide expert-level administrative support to the team, leveraging over 5 years of experience to ensure seamless operations and enhance organizational efficiency.
• Strong preference for system experience and preference for experience in an administrative role supporting a corporate communications team.
• Independently manage calendars, schedules, and appointments for team members, optimizing time management and prioritizing critical tasks.
• Lead the coordination and organization of high-profile meetings, conferences, and events, including all logistics, agendas, and follow-up actions, with meticulous attention to detail.
• Prepare, edit, and review complex documents, reports, presentations, and correspondence, demonstrating an advanced level of proficiency in Microsoft Office Suite and other relevant software.
• Conduct in-depth research, gather, and analyze data, and compile comprehensive reports to support strategic decision-making and planning.
• Handle highly sensitive and confidential information with utmost discretion and professionalism, always maintaining a high level of confidentiality.
• Oversee expense tracking and reporting, ensuring accuracy and compliance with organizational policies.
• Act as a primary point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support.
• Outstanding communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Support tracking and administering departmental projects, deadline and activities.
• The Administrative Assistant will perform administrative and office support activities for multiple professionals, including managers, managing directors, and partners.
• The role will also include fielding telephone calls, receiving and directing visitors, filing, scanning, copying, and placing meal orders.
• Strong calendar management, making travel arrangements, using various software, including word processing spreadsheets, databases, and presentation software, reading, analyzing, and proofing documents, emails, presentations, etc.
• Needs the ability to learn tasks quickly, pay attention to detail, and keep up with a fast paced working environment.
• Ability to organize a daily workload by priorities must be able to meet deadlines in a fast-paced, rapidly changing environment.
• A proactive problem solving approach is required, as well as strong decision-making abilities and professional-level verbal and written communication skills.
• This position may require some bending, lifting, climbing, prolonged sitting, prolonged walking, walking on gravel or crawling when necessary.

Benefits

• JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more.

Equal Opportunity

Johnson Service Group (JSG) is an Equal Opportunity Employer.

JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.