Administrative Assistant 3 (IT) 4P/436

4P Consulting Inc.; Birmingham (AL); On-site; USD 50,000 - 65,000; Full time

Job summary

A consulting firm in Birmingham, AL, seeks an experienced Administrative Assistant to provide comprehensive administrative support. The role requires 5–10 years of experience, strong organizational skills, and proficiency in Microsoft Office Suite. Ideal candidates will excel in a fast-paced environment, demonstrating initiative and the ability to manage competing priorities effectively.

Qualifications

• 5–10 years of administrative or executive support experience in a corporate environment.
• Proficiency in Microsoft Office Suite.
• Excellent verbal and written communication skills.

Responsibilities

• Manage complex calendars, travel arrangements, and scheduling.
• Field and direct telephone calls, greet visitors, handle correspondence.
• Support daily office operations including filing, scanning, and maintaining records.

Skills

Strong communication

Organizational skills

Multitasking

Initiative and adaptability

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Administrative Assistant 3 (IT) 4P/436

Location: Birmingham, AL
Client: Alabama Power
Contract: 3 Years

Position Overview

We are seeking an experienced and highly organized Administrative Assistant with 5–10 years of professional experience providing administrative and office support to multiple professionals, including managers, directors, and partners.

The ideal candidate will possess strong communication, organizational, and multitasking skills, with the ability to thrive in a fast-paced, dynamic environment. This position requires a proactive mindset, attention to detail, and the ability to manage competing priorities efficiently.

Key Responsibilities

• Perform a wide range of administrative and office support activities for managers and senior leadership.
• Manage complex calendars, coordinate meetings, travel arrangements, and handle scheduling changes efficiently.
• Field and direct telephone calls, greet and assist visitors, and handle incoming and outgoing correspondence.
• Support daily office operations, including filing, scanning, copying, ordering meals, and maintaining records.
• Utilize Microsoft Word, Excel, PowerPoint, and Outlook, as well as other relevant software for document creation and data management.
• Read, analyze, proofread, and format various business documents, emails, reports, and presentations.
• Prioritize and organize workload to meet deadlines in a fast-paced and rapidly changing environment.
• Provide professional communication and coordination between internal teams, clients, and vendors.
• Exercise sound judgment, discretion, and confidentiality when handling sensitive information.
• Assist with special projects and provide general office support as needed.

Qualifications

• 5–10 years of administrative or executive support experience in a corporate or professional services environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office technology.
• Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• High attention to detail, accuracy, and follow-through.
• Demonstrated ability to anticipate needs, take initiative, and solve problems proactively.
• Professional demeanor, discretion, and strong interpersonal skills.
• Ability to meet deadlines and manage shifting priorities in a dynamic work environment.

Ideal Candidate

• Self-motivated and dependable with a strong sense of urgency.
• Demonstrates initiative and adaptability in supporting multiple leaders.
• Excels under pressure while maintaining a positive, professional attitude.