Administrative Assistant 3

JOHNSON SERVICE GROUP; Wilsonville (OR); On-site; USD 38,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Weekly pay

Job summary

Johnson Service Group (JSG) is seeking an Administrative Assistant to provide administrative and operational support to business units and departments in Wilsonville. You will coordinate office activities, manage records, prepare reports, and support daily operations while delivering exceptional customer service to employees, vendors, and internal stakeholders.

The role emphasizes calendar management, travel coordination, data gathering, and compliance support within a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• Associate degree, vocational training, or relevant certification preferred.
• Three to five years of administrative support experience preferred.
• Experience with business, financial, human resources, or timekeeping systems preferred.
• Experience coordinating meetings, travel, calendars, and report preparation required.
• Accounts payable or expense processing experience preferred.
• Strong proficiency in Microsoft Office applications required.
• Experience supporting multiple departments and working in a fast-paced environment preferred.

Responsibilities

• Provide administrative support to assigned departments and leadership teams.
• Maintain employee attendance, timekeeping, and related reporting.
• Process expense reports and assist with reimbursement activities.
• Manage filing systems and maintain organized records.
• Order and maintain office supplies and equipment.
• Coordinate travel arrangements and related logistics.
• Schedule meetings, coordinate calendars, and prepare meeting materials.
• Gather, compile, and analyze data; prepare reports and presentations.
• Maintain records retention and document management processes.
• Support organizational safety, compliance, and business initiatives.
• Coordinate communication with vendors and service providers regarding office equipment and administrative services.
• Assist with employee programs, recognition activities, and departmental events.
• Support workforce administration activities, including leave tracking and personnel documentation.
• Review and verify documentation for accuracy and completeness.
• Provide backup support for administrative functions across departments as needed.
• Deliver excellent customer service to internal and external stakeholders.

Skills

Office administration

Multitasking

Communication

Discretion and confidentiality

Education

High school diploma

Associate degree or certificate

Tools

Microsoft Office

Job description

Johnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is currently looking for an Administrative Assistant with 3 to 5 years of experience, to fill a contract position in Wilsonville, AL. The successful candidate must live within commuting distance of the work site.

JOB SUMMARY

Provides administrative and operational support to business units and departmental teams by coordinating office activities, managing records, preparing reports, and supporting daily business operations. Serves as a key point of contact for employees, vendors, and internal stakeholders while ensuring efficient administrative processes and exceptional customer service.

KEY RESPONSIBILITIES

• Provide administrative support to assigned departments and leadership teams.
• Maintain employee attendance, timekeeping, and related reporting.
• Process expense reports and assist with reimbursement activities.
• Manage filing systems and maintain organized records.
• Order and maintain office supplies and equipment.
• Coordinate travel arrangements and related logistics.
• Schedule meetings, coordinate calendars, and prepare meeting materials.
• Gather, compile, and analyze data; prepare reports and presentations.
• Maintain records retention and document management processes.
• Support organizational safety, compliance, and business initiatives.
• Coordinate communication with vendors and service providers regarding office equipment and administrative services.
• Assist with employee programs, recognition activities, and departmental events.
• Support workforce administration activities, including leave tracking and personnel documentation.
• Review and verify documentation for accuracy and completeness.
• Provide backup support for administrative functions across departments as needed.
• Deliver excellent customer service to internal and external stakeholders.

EDUCATION & EXPERIENCE

• High school diploma or equivalent required.
• Associate degree, vocational training, or relevant certification preferred.
• Three to five years of administrative support experience preferred.
• Experience with business, financial, human resources, or timekeeping systems preferred.
• Experience coordinating meetings, travel, calendars, and report preparation required.
• Accounts payable or expense processing experience preferred.
• Strong proficiency in Microsoft Office applications required.
• Experience supporting multiple departments and working in a fast-paced environment preferred.

KNOWLEDGE, SKILLS & ABILITIES

• Positive attitude and strong ethical standards.
• Ability to handle sensitive information with discretion and confidentiality.
• Strong organizational and time management skills.
• Detail-oriented with the ability to manage multiple priorities simultaneously.
• Ability to make sound administrative and procedural decisions.
• Strong written and verbal communication skills.
• Proficiency in creating, editing, and maintaining documents and reports.
• Ability to build effective working relationships across all levels of an organization.
• Strong problem-solving and customer service skills.

BEHAVIORAL ATTRIBUTES

• Demonstrates professionalism, integrity, and accountability.
• Provides outstanding customer service.
• Builds and maintains positive relationships with internal and external stakeholders.
• Takes ownership of assignments and follows through to completion.
• Works collaboratively as a team member while supporting organizational goals.
• Maintains flexibility and adaptability in a changing work environment.
• Demonstrates a strong commitment to safety, compliance, and continuous improvement.
• This position may require some bending, lifting, climbing, prolonged sitting, prolonged walking, walking on gravel or crawling when necessary.

JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more.

Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.