Administrative Assistant 3

JOHNSON SERVICE GROUP; Wilsonville (AL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

401(k)

Weekly pay

Job summary

Johnson Service Group (JSG) in Wilsonville, AL is seeking an Administrative Assistant with 3 to 5 years of experience for a contract position. The role supports multiple business units, coordinates office activities, maintains records, prepares reports, and provides exceptional customer service to internal and external stakeholders.

The ideal candidate will have strong organizational skills, proficiency in Microsoft Office, and the ability to handle sensitive information.

Qualifications

• Three to five years of administrative support experience.
• Experience with business, financial, human resources, or timekeeping systems preferred.
• Experience coordinating meetings, travel, calendars, and report preparation is required.
• Proficiency in Microsoft Office applications is required.

Responsibilities

• Provide administrative support to assigned departments and leadership teams.
• Maintain employee attendance, timekeeping, and related reporting.
• Process expense reports and assist with reimbursement activities.
• Manage filing systems and maintain organized records.
• Coordinate travel arrangements and related logistics.
• Schedule meetings, coordinate calendars, and prepare meeting materials.
• Gather, compile, and analyze data; prepare reports and presentations.
• Support organizational safety, compliance, and business initiatives.
• Deliver excellent customer service to internal and external stakeholders.

Skills

Organizational skills

Communication skills

Discretion/confidentiality

Data reporting

Education

High school diploma or equivalent

Associate degree or related certification preferred

Tools

Microsoft Office

Job description

Johnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is currently looking for an Administrative Assistant with 3 to 5 years of experience, to fill a contract position in Wilsonville, AL. The successful candidate must live within commuting distance of the work site.JOB SUMMARYProvides administrative and operational support to business units and departmental teams by coordinating office activities, managing records, preparing reports, and supporting daily business operations.Serves as a key point of contact for employees, vendors, and internal stakeholders while ensuring efficient administrative processes and exceptional customer service.KEY RESPONSIBILITIESProvide administrative support to assigned departments and leadership teams.Maintain employee attendance, timekeeping, and related reporting.Process expense reports and assist with reimbursement activities.Manage filing systems and maintain organized records.Order and maintain office supplies and equipment.Coordinate travel arrangements and related logistics.Schedule meetings, coordinate calendars, and prepare meeting materials.Gather, compile, and analyze data; prepare reports and presentations.Maintain records retention and document management processes.Support organizational safety, compliance, and business initiatives.Coordinate communication with vendors and service providers regarding office equipment and administrative services.Assist with employee programs, recognition activities, and departmental events.Support workforce administration activities, including leave tracking and personnel documentation.Review and verify documentation for accuracy and completeness.Provide backup support for administrative functions across departments as needed.Deliver excellent customer service to internal and external stakeholders.EDUCATION & EXPERIENCEHigh school diploma or equivalent required.Associate degree, vocational training, or relevant certification preferred.Three to five years of administrative support experience preferred.Experience with business, financial, human resources, or timekeeping systems preferred.Experience coordinating meetings, travel, calendars, and report preparation required.Accounts payable or expense processing experience preferred.Strong proficiency in Microsoft Office applications required.Experience supporting multiple departments and working in a fast-paced environment preferred.KNOWLEDGE, SKILLS & ABILITIESPositive attitude and strong ethical standards.Ability to handle sensitive information with discretion and confidentiality.Strong organizational and time management skills.Detail-oriented with the ability to manage multiple priorities simultaneously.Ability to make sound administrative and procedural decisions.Strong written and verbal communication skills.Proficiency in creating, editing, and maintaining documents and reports.Ability to build effective working relationships across all levels of an organization.Strong problem-solving and customer service skills.BEHAVIORAL ATTRIBUTESDemonstrates professionalism, integrity, and accountability.Provides outstanding customer service.Builds and maintains positive relationships with internal and external stakeholders.Takes ownership of assignments and follows through to completion.Works collaboratively as a team member while supporting organizational goals.Maintains flexibility and adaptability in a changing work environment.Demonstrates a strong commitment to safety, compliance, and continuous improvement.This position may require some bending, lifting, climbing, prolonged sitting, prolonged walking, walking on gravel or crawling when necessary.JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law. #D650