Administrative Asst 3 - 4P/228

4P Consulting Inc.; Birmingham (AL); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading company is seeking a Senior Administrative Assistant to provide expert-level administrative support and leadership. This role involves complex scheduling, meeting coordination, document preparation, and budget management, ensuring operational efficiency and effective communication with stakeholders.

Qualifications

• 11+ years of administrative experience, preferably in a leadership role.
• Proven ability to maintain confidentiality with high ethical standards.

Responsibilities

• Provide expert administrative support across departments.
• Coordinate high-profile meetings and manage logistics.
• Prepare and review complex documents with high accuracy.

Skills

Leadership

Time Management

Organizational Skills

Analytical Skills

Communication

Tools

Microsoft Office Suite

Job description

Senior Administrative Assistant

Contract- 3 Years

Client- Alabama Power

Location- Birmingham, AL

Job Summary:

The Senior Administrative Assistant provides expert-level administrative support and leadership to ensure seamless daily operations and drive organizational efficiency. Leveraging over 11 years of administrative experience, this role is responsible for complex scheduling, high-level meeting coordination, document preparation, and budget tracking while serving as a key liaison for internal and external stakeholders.

Key Responsibilities:

• Provide expert administrative support across departments, ensuring operational efficiency.

• Independently manage calendars, schedules, and appointments, prioritizing critical tasks.

• Coordinate and organize high-profile meetings, conferences, and events, managing all logistics, agendas, and follow-ups.

• Prepare, edit, and review complex documents, reports, presentations, and correspondence with a high level of accuracy.

• Conduct in-depth research, data analysis, and compile comprehensive reports to support executive decision-making.

• Handle sensitive and confidential information with discretion and professionalism.

• Oversee budget management, expense tracking, and assist in financial reporting to ensure policy compliance.

• Act as a primary point of contact for internal teams and external partners, providing high-quality communication and interpersonal support.

Qualifications:

• 11+ years of administrative experience, preferably supporting senior executives or in a leadership admin role.

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong knowledge of organizational processes, document management, and calendar coordination.

• Exceptional written and verbal communication skills.

• Demonstrated ability to manage multiple priorities, meet deadlines, and deliver quality under pressure.

• Proven ability to maintain confidentiality, with high ethical and professional standards.

Skills & Competencies:

• Strong leadership and initiative in driving administrative improvements.

• High attention to detail and a solution-oriented mindset.

• Excellent time management, organizational, and analytical skills.

• Ability to interact with diverse stakeholders and build effective relationships.

• Comfortable working independently and collaboratively in a dynamic environment.