Administrative Assistant - 248636

Medix™; Oxnard (CA); On-site; USD 34,440 - 38,572; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Disability insurance

Job summary

A public-sector organization is seeking an Administrative Assistant in Oxnard, CA, to support its provider audit program. The role requires detail-oriented and highly organized candidates capable of managing audits, coordinating with teams, and ensuring compliance. Ideal candidates will have experience in program administration, strong writing skills, and be proficient in Excel. Benefits include medical insurance, vision insurance, and a 401(k). This is a full-time position with competitive hourly pay.

Qualifications

• Experience in contracts and/or program administration.
• Strong professional writing skills.
• Intermediate proficiency in Excel.
• Comfortable speaking and presenting in group settings.
• Strong multitasking and organizational abilities.

Responsibilities

• Review provider contracts to ensure understanding of key terms.
• Use Excel-based tools to track, analyze, and organize audit information.
• Issue audit notices and provide instructions for document submissions.
• Set deadlines and follow up with providers to ensure compliance.
• Schedule and lead entrance conferences with providers.
• Establish and maintain a HIPAA-compliant SharePoint portal for evidence uploads.
• Conduct chart reviews for compliance.
• Coordinate with teams to meet audit milestones.
• Manage an assigned group of approximately 20 audits per year.

Skills

Contracts and/or program administration experience

Professional writing skills

Intermediate proficiency in Excel

Public speaking and presentation skills

Multitasking and organizational abilities

Job description

$25.00/hr - $28.00/hr

Location: Oxnard, CA

Schedule: Monday–Friday, 8:00 AM – 5:00 PM

Overview

A public-sector organization in Oxnard is seeking an Administrative Assistant to support its provider audit program. This role is ideal for someone who is detail-oriented, highly organized, and comfortable coordinating across multiple teams. You will play a key role in executing provider audits, managing documentation, and ensuring compliance within a structured audit cycle.

This position provides an opportunity to work in a collaborative environment with Fiscal, Quality, and Operations teams while contributing to important compliance and program oversight efforts.

Day-to-Day Responsibilities

• Review provider contracts to ensure understanding of key terms
• Use Excel-based tools to track, analyze, and organize audit information
• Issue audit notices and provide instructions for required document submissions
• Set deadlines and follow up with providers to ensure timely compliance
• Schedule and lead entrance conferences, including group sessions with multiple providers
• Establish and maintain a HIPAA-compliant SharePoint portal for evidence uploads and chart reviews
• Conduct chart reviews for compliance
• Coordinate with Fiscal, Quality, and Operations teams to meet audit milestones
• Manage an assigned group of approximately 20 audits per year
• Work with audits categorized by five different funding types
• Support a team currently transitioning from three staff members to two

Required Skills & Qualifications

• Experience in contracts and/or program administration
• Strong professional writing skills
• Intermediate proficiency in Excel
• Comfortable speaking and presenting in group settings
• Strong multitasking and organizational abilities

Preferred Skills (Nice to Have)

• Experience working in public-sector, nonprofit, or compliance environments
• Familiarity with audit processes, chart reviews, or HIPAA-related requirements

Seniority level

Associate

Employment type

Full-time

Job function

Administrative

Industries

Administrative and Support Services

Benefits

• Medical insurance
• Vision insurance
• 401(k)
• Disability insurance