Provider Administrative Assistant (Temporary) 3

LHH; Oklahoma City (OK); On-site; USD 26,000 - 28,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

401K plan

Paid leave

Holiday pay

Job summary

The Provider Administrative Assistant – Temporary in Oklahoma City supports high-volume outreach, data entry, and document processing for the Provider Engagement team to ensure accuracy, efficiency, and compliance during a peak workload.

This temporary role focuses on coordinating with internal teams, preparing routine reports, maintaining records, and upholding confidentiality and organizational policies throughout the engagement process.

Qualifications

• Basic knowledge of general office practices and data entry standards.
• Strong command of business English, spelling, grammar, and Microsoft Office applications.
• Ability to manage multiple tasks, maintain attention to detail, and communicate professionally.

Responsibilities

• Perform manual uploads of provider documentation and ensure timely entry into systems.
• Review and verify provider forms, details, and supporting materials.
• Maintain organized records in electronic and physical formats per procedures.

Skills

Data entry

Microsoft Office

Communication

Customer service

Education

High school diploma or equivalent

15 college credits

Tools

Microsoft Office Suite

Job description

Provider Administrative Assistant – Temporary

Schedule: Full-Time, Monday-Friday, 8:00 AM-5:00 PM, 40 hours per week
Location: On-site, Oklahoma City, OK
Contract Length: 3-6 months with the option to extend, not to exceed 12 months total
Interview: Microsoft Teams

Position Purpose

The Provider Administrative Assistant – Temporary provides essential administrative support to assist with high-volume outreach, document processing, and data management activities. This position supports timely review, upload, and communication functions within the Provider Engagement team to ensure accuracy, efficiency, and compliance with organizational requirements. The role contributes directly to maintaining smooth operations and meeting established deadlines during a period of increased workload.

Key Responsibilities

• Perform manual uploads of provider documentation, ensuring accuracy, completeness, and timely entry into appropriate systems.

• Conduct data review and verification of submitted forms, provider details, and supporting materials.

• Maintain organized electronic and physical records in accordance with organizational procedures and retention standards.

• Execute provider outreach through phone, email, or other methods to obtain missing or corrected information.

• Track and document all outreach actions, responses, and follow-up requirements in designated logs or databases.

• Compile and prepare routine and ad hoc reports to summarize upload progress, outreach outcomes, and pending actions.

• Review documentation for completeness and accuracy before submission or upload; resolve minor discrepancies independently.

• Support staff by responding to inquiries, preparing correspondence, and routing information to appropriate team members.

• Coordinate with internal teams to ensure consistent data handling and adherence to established workflows.

• Assist with scheduling, file organization, and project documentation.

• Maintain confidentiality of sensitive information and ensure all tasks comply with organizational policies and procedures.

• Other duties as assigned.

Qualifications

Knowledge, Skills, Abilities, and Competencies

This position requires basic knowledge of general office practices, recordkeeping procedures, and data entry standards. Knowledge of business English, spelling, grammar, and Microsoft Office applications is essential for preparing accurate correspondence, reports, and documentation.

The role requires skill in organizing work, managing multiple tasks, and maintaining attention to detail when reviewing or entering information. Strong communication and customer service skills are necessary to interact effectively with coworkers, providers, and the public in a professional manner.

The ability to follow written and verbal instructions, apply established procedures, and handle confidential information appropriately is required. The incumbent must be dependable, adaptable to change, and able to work both independently and as part of a team in a fast-paced environment.

Key competencies include reliability, accuracy, teamwork, and accountability. The position requires initiative to complete assigned tasks, a positive attitude toward learning new processes, and a commitment to supporting organizational operations through timely and accurate administrative work.

Education and/or Experience

Equivalent combination of education and experience, substituting one of the following for the required experience:

• Six months of technical or vocational training coursework or high school training in business or office machines; OR

• Completion of 15 semester hours from a college or university.

Preferred Qualifications

• Experience providing administrative or clerical support in a professional office environment.

• Experience working with provider data, health insurance administration, or government programs.

• Proficiency in Microsoft Office applications, including Excel, Outlook, Word, and Teams.

• Experience organizing and maintaining digital or physical records.

• Experience handling confidential information in accordance with applicable organizational or regulatory requirements.

• Strong written and verbal communication skills, with attention to accuracy and professionalism.

• Experience in high-volume data entry or document review environments.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short-term disability
• Additional voluntary benefits
• EAP program
• Commuter benefits
• 401K plan
• Paid Sick Leave or any other paid leave required by Federal, State, or local law
• Holiday pay where applicable

• Pay Details: $19.00 to $20.00 per hour

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.