Administrative Assistant

LHH; Laguna Woods (CA); On-site; USD 34,000 - 44,000; Part time

Job summary

LHH is seeking an Administrative Assistant / Office Administrator in Laguna Woods, CA. The role supports day-to-day office operations in a busy environment, with a strong emphasis on organization, communication, and confidentiality. The position can be structured as part-time or full-time and is onsite in Laguna Woods.

Ideal candidates will manage calendars, prepare documents, and coordinate with vendors and clients, ensuring smooth daily workflows and professional interactions across teams.

Qualifications

• Strong organizational and time-management skills are essential.
• Ability to manage multiple priorities independently and efficiently.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.

Responsibilities

• Manage daily office operations and serve as the primary point of contact for administrative needs.
• Answer and direct phone calls, emails, and inquiries.
• Coordinate calendars, appointments, meetings, and schedules.
• Maintain files, records, and documentation in an organized system.
• Order supplies and maintain a tidy workspace; prepare reports and presentations.
• Handle mail and package deliveries; assist with invoicing and basic accounting tasks.
• Coordinate with clients, vendors, and internal teams professionally.
• Maintain confidentiality and resolve day-to-day office issues proactively.

Skills

Organizational skills

Time management

Multitasking

Communication skills

MS Office

Attention to detail

Discretion

Problem solving

Job description

Schedule: Part-Time or Full-Time

Pay: $25-$32/hour

Employment Type: Onsite

Position Overview

We are seeking a highly organized, dependable Administrative Assistant / Office Administrator to manage the day-to-day operations of a busy office in Laguna Woods. This is an excellent opportunity for someone who enjoys taking ownership, keeping an office organized, supporting multiple priorities, and ensuring daily operations run smoothly.

The position can be structured as part-time or full-time, depending on the candidate's availability and experience.

Key Responsibilities

• Manage daily office operations and serve as the primary point of contact for administrative needs
• Answer and direct phone calls, emails, and general inquiries
• Coordinate calendars, appointments, meetings, and schedules
• Maintain office files, records, correspondence, and documentation
• Order and manage office supplies and maintain an organized workspace
• Prepare documents, reports, spreadsheets, and presentations
• Handle incoming and outgoing mail, packages, and deliveries
• Assist with invoicing, expense tracking, vendor coordination, and basic administrative accounting tasks as needed
• Communicate with clients, vendors, and internal contacts professionally
• Coordinate office maintenance and service providers
• Maintain confidential information with discretion
• Identify administrative needs and proactively resolve day-to-day office issues
• Provide additional administrative and operational support as needed

Qualifications

• Previous administrative assistant, office administrator, office manager, or similar experience preferred
• Strong organizational and time-management skills
• Comfortable independently managing multiple priorities
• Strong written and verbal communication skills
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Professional, dependable, detail-oriented, and resourceful
• Strong follow-through and problem-solving skills
• Ability to handle confidential or sensitive business information appropriately

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers