Administrative Assistant

Vaco by Highspring; California; On-site; USD 34,440 - 41,328; Full time

Job summary

A staffing agency is seeking a reliable Administrative Assistant to support daily operations in Accounting and Sales for a 6-8 week contract. Responsibilities include processing cash disbursements, maintaining invoice records, scheduling appointments, and providing clerical support. Ideal candidates should possess strong communication and organizational skills, be proficient in Microsoft Office Suite, and have the ability to work in a fast-paced environment. The position is entry-level and offers a pay range of $25.00/hr - $30.00/hr.

Qualifications

• Strong interpersonal, customer service, and communication skills.
• Excellent verbal and written communication skills.
• High level of organization and attention to detail.

Responsibilities

• Process cash disbursements to vendors via checks, ACH, and wire transfers.
• Assist with prevailing wage documentation and compliance tracking.
• Reconcile client payments and assist with account tracking.

Skills

Interpersonal skills

Customer service

Communication skills

Organization

Time management

Problem-solving

Microsoft Office Suite proficiency

QuickBooks or similar software

Job description

Administrative Assistant (6-8 week contract)

We are seeking a reliable and detail‑oriented Administrative Assistant to support daily operations within the Accounting and Sales departments for a 6-8 week contract assignment.

Base pay range

$25.00/hr - $30.00/hr

Responsibilities

• Process cash disbursements to vendors via checks, ACH, and wire transfers
• Assist with prevailing wage documentation and compliance tracking
• File, organize, and maintain paid and unpaid invoices and statements, ensuring proper documentation
• Reconcile client payments and assist with account tracking
• Schedule appointments, manage calendars, and coordinate meetings
• Prepare and distribute professional communications, including emails, memos, invoices, and reports
• Draft, edit, and format letters, reports, and instructional documents
• Create and maintain organized filing systems (electronic and physical)
• Provide administrative and clerical support to Accounting and Sales teams as needed
• Perform additional duties as assigned

Required Skills & Qualifications

• Strong interpersonal, customer service, and communication skills
• Ability to build positive relationships with customers, peers, and management
• Excellent verbal and written communication skills
• High level of organization and attention to detail
• Strong time management skills with the ability to meet deadlines
• Ability to adapt quickly and work effectively in a fast‑paced, occasionally stressful environment
• Strong problem‑solving and critical‑thinking skills
• Proficiency in Microsoft Office Suite or related software
• Experience using QuickBooks or similar accounting software

Seniority level

Entry level

Employment type

Full‑time (contract)

Job function

Administrative

Job location

Los Angeles County, CA