Human Resource Administrative Assistant

LHH; Los Angeles (CA); On-site; USD 31,684 - 34,440; Part time

Job summary

A staffing solutions company in Van Nuys, CA is seeking a Human Resources Administrative Assistant to support the HR team with clerical and administrative tasks. The role involves maintaining employee records, coordinating onboarding processes, and assisting with recruitment logistics. Ideal candidates will have 1-3 years of experience, proficiency in Microsoft Office, and strong organizational skills. This contract position offers an hourly pay rate of $23–25 based on experience.

Qualifications

• 1–3 years of administrative experience, preferably in a Human Resources setting.
• Ability to handle confidential information with discretion.
• Strong interpersonal skills.

Responsibilities

• Provide comprehensive clerical and administrative support to the HR team.
• Assist with onboarding and new hire paperwork.
• Maintain and update personnel files, ensuring compliance and confidentiality.
• Schedule interviews and coordinate calendars.
• Support benefits administration.
• Prepare reports and presentations for management.

Skills

Strong organizational skills

Attention to detail

Proficient in Microsoft Office (Word, Excel, Outlook)

Strong communication skills

Ability to manage multiple tasks

Tools

HRIS systems

Job description

Human Resources Administrative Assistant

Location: Van Nuys, CA

Pay Rate: $23–25/hour, based on experience

Employment Type: Contract with possibility of hire depending on performance

Position Overview

The HR Administrative Assistant will provide comprehensive clerical and administrative support to the Human Resources team. This position plays a critical role in maintaining accurate employee records, coordinating onboarding efforts, and ensuring smooth day-to-day HR operations.

Key Responsibilities

• Assist with onboarding and new hire paperwork, including preparing offer packets and entering employee data into HRIS
• Maintain and update personnel files, both electronic and paper, ensuring compliance and confidentiality
• Schedule interviews, coordinate calendars, and assist with recruiting logistics
• Support benefits administration by processing enrollment forms and responding to employee inquiries
• Track compliance items such as I-9 documentation, background checks, certifications, and training records
• Prepare employment verification letters and general HR correspondence
• Provide payroll support by collecting timesheets, updating employee information, and assisting with data entry
• Order office supplies and maintain inventory for the HR department
• Assist with organizing company events, meetings, and employee engagement activities
• Prepare reports, spreadsheets, and presentations for management
• Answer incoming calls and emails, directing inquiries to the appropriate department
• Perform general office duties such as filing, scanning, copying, and document organization
• Provide administrative support to leadership as needed

Qualifications

• 1–3 years of administrative experience, preferably in a Human Resources setting
• Strong organizational skills with excellent attention to detail
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Experience with HRIS systems is a plus
• Ability to handle confidential information with discretion
• Strong communication and interpersonal skills
• Ability to manage multiple tasks and meet deadlines

Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers