Administrative Assistant 2-Hematology

Ohio State University; North Carolina; In loco; USD 38.000 - 54.000; Tempo pieno

Descrizione del lavoro

Ohio State University in the Department of Internal Medicine, Hematology division, is seeking an Administrative Assistant 2 to support faculty and programs in patient care, education, and research. The role includes calendar management, meeting and travel coordination, minute taking, and preparing reports and presentations.

It also supports grant applications, CME documentation, and credentialing processes, acting as a liaison with staff and external partners.

Competenze

• Per CCS specifications.
• Six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex.
• Six months experience (600 hours course work) in office practices and procedures.
• Six months experience (600 hours course work) in customer service.
• Requires successful completion of a background check; post-offer drug screen may be required.

Mansioni

• Coordinates and maintains appointment calendars.
• Schedules and coordinates meetings, conferences, and events including logistics.
• Attends and records minutes of meetings; distributes records.
• Makes travel and lodging arrangements, domestic and international.
• Prepares reports, tables, and slides for presentations.
• Assists with grant applications, manuscripts, and research reports.
• Updates CV and CME documentation.
• Acts as liaison for faculty, staff, investigators, and external customers.

Conoscenze

CCS Specifications

Customer service experience

Formazione

CCS Specifications (educational requirement)

600 hours computer training

600 hours office procedures

600 hours customer service

Descrizione del lavoro

Job Title:

Administrative Assistant 2-Hematology

Department:

Medicine | IM Hematology

Roles & Responsibilities:

• Administrative Assistant within the Division of Hematology in the Department of Internal Medicine who performs a variety of administrative tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions
• coordinates and maintains appointment calendars
• schedules and coordinates meetings, conferences, educational programs, and special events including logistics
• attends and records minutes of meetings
• transcribes and distributes meeting records
• makes national and international travel and lodging arrangements
• collects receipts, prepares requests for, and tracks reimbursement of expenses
• drafts and prepares correspondence
• prepares reports, tables, and slides for presentations
• assists with preparation of grant applications, manuscripts, and research reports
• assists faculty with preparation of credentialing and promotion & tenure documents
• updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation
• answers phones and inquiries
• serves as liaison for faculty, staff, investigators, administration, and external customers and organizations
• opens, screens and distributes mail
• establishes and maintains files
• performs other duties as assigned

Minimum Education Required:

Per Classified Civil Svc Specs or equivalent combination of education and experience

Additional Education Desired:

Not Indicated or equivalent combination of education and experience

Required Qualifications:

• Per CCS Specifications
• six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex
• six months experience (600 hours course work) in office practices and procedures
• six months experience (600 hours course work) in customer service
• Requires successful completion of a background check. Selected candidate may be asked to complete a re-employment physical including a drug screen.

Location:

Lincoln Tower (0271)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Equal Opportunity Statement:

The university is an equal opportunity employer, including veterans and disability.