Administrative Assistant 3-Hematology

The Ohio State University Wexner Medical Center; Columbus (OH); On-site; USD 38,000 - 52,000; Full time

Job summary

The Ohio State University Wexner Medical Center is seeking an Administrative Assistant to support the Medical Director of Blood and Marrow Transplant and Cellular Therapy. This role coordinates division activities, manages funds and physician credentials, and assists with policy development and strategic planning.

Responsibilities include calendar management, travel arrangements, meeting planning, and preparing reports, grant applications, and CME tracking to enable efficient clinical operations.

Qualifications

• Strong organizational and multitasking abilities essential for supporting medical leadership.
• Ability to manage calendars, travel plans, and meeting schedules for senior physicians.
• Experience with grant-related documentation, reporting, and CME tracking.

Responsibilities

• Manage office business functions and direct activities to support the Medical Director of BMT and Cellular Therapy.
• Provide administrative support to senior hematology clinicians and coordinate with the Division Business Manager on funds and discretionary accounts.
• Ensure proper use of funds per university policies and assist with business plans and grant preparations.
• Maintain calendars, plan travel, schedule meetings, and coordinate CME records and credentialing materials.

Skills

Office Administration

Budget Reconciliation

Job description

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Administrative Assistant to the Medical Director of Blood and Marrow Transplant and Cellular Therapy to include managing office business functions and directing activities as well as providing support to senior hematology clinical physicians in Blood and Marrow Transplant (BMT) and Cellular Therapy; works with Division Business Manager to manage and reconcile funds and physician discretionary accounts; ensures funds are used properly in adherence to university expenditure policies; acts as a mentor to division office associates; disseminates or conveys directives and information; researches, gathers, and summarizes information and data to aid administrators in decision-making and strategic planning; participates in developing and implementing administrative and operational policies and procedures; assists Division Administrator and the Medical Director of Blood and Marrow Transplant and Cellular Therapy in preparing business plans to support program growth; types and assists with grant applications, manuscripts, and report preparations including scanning objects and statistical reporting; works on special assignments and projects as directed; manages physician calendars; coordinates travel plans and reimbursements; plans and schedules meetings and conferences; types evaluations; tracks CME records; handles physician credentialing and reappointment materials for hospital, medical board, DEA and insurance companies.

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Thank you for your interest in working at Ohio State.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.