Administrative Assistant 2-Hematology

Ohio State University; United States; On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Paid time off

State retirement plan or equivalent

Job summary

The Ohio State University’s Hematology Division seeks an Administrative Assistant 2 to support faculty, staff and programs across patient care, education, and research activities. Responsibilities include calendar management, meeting coordination, travel arrangements, expense tracking, and preparation of reports, slides, and grant materials.

Strong communication and organizational skills are essential. This role also handles credentialing support, CV updates, CME documentation, and acts as a

Qualifications

• Experience generating a variety of materials using computers (600 hours)
• Experience in office practices and procedures (600 hours)
• Experience in customer service (600 hours)

Responsibilities

• Coordinate and maintain appointment calendars
• Schedule meetings, conferences, and events including logistics
• Attend and record minutes of meetings; transcribe and distribute records
• Make travel and lodging arrangements (national and international)
• Prepare reimbursement requests and track expenses
• Draft and prepare correspondence; prepare reports, tables, and slides
• Assist with grant applications, manuscripts, and research reports
• Support credentialing and promotion/tenure documents; update CV and CME documentation
• Answer phones and serve as liaison to faculty, staff, investigators, administration, and external customers

Skills

Calendar management

Meeting coordination

Customer service

Communication skills

Education

600 hours training in computers

600 hours coursework in office practices

600 hours coursework in customer service

Job description

Job Title: Administrative Assistant 2

Department: Medicine | IM Hematology

Welcome to The Ohio State University’s career site. We invite you to apply to positions of interest.

Hematology Administrative Assistant within the Division of Hematology in the Department of Internal Medicine who performs a variety of administrative tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records; makes national and international travel and lodging arrangements; collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations; assists with preparation of grant applications, manuscripts, and research reports; assists faculty with preparation of credentialing and promotion & tenure documents; updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation; answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned.

Minimum Education Required Per Classified Civil Svc Specs or equivalent combination of education and experience

Additional Education Desired Not Indicated or equivalent combination of education and experience

Required Qualifications Per CCS Specifications; six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex; six months experience (600 hours course work) in office practices and procedures; six months experience (600 hours course work) in customer service.

Requires successful completion of a background check.

Selected candidate may be asked to complete a re-employment physical including a drug screen.

Additional Information

Location: Lincoln Tower (0271)

Position Type: Regular Scheduled Hours: 40 Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

We offer roles and growth opportunities in countless fields and specialties — including a job that’s right for you.

Ohio State benefits give you options to take care of what matters most to you — and opportunities to make adjustments as your life and needs change, including:

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

As Buckeyes, we accomplish more together. No matter your role, you’ll be part of creating what people need now: pathways to education, research and health care.

Working at Ohio State means you’re part of a team with a strong sense of community and an unwavering commitment to excellence — and, of course, incomparable Buckeye spirit.

We bring out the best in people, help each other succeed and learn together. By joining Ohio State, you become part of a top-20 public university with one of America’s leading academic health centers.

The university is an equal opportunity employer, including veterans and disability.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center.