Administrative Assistant 3-Hematology

The Ohio State University; Columbus (OH); On-site; USD 32,000 - 52,000; Full time

Job summary

The Ohio State University in Columbus, OH is seeking an Administrative Assistant 3 in the Hematology Department (Medicine | IM Hematology) to support the Medical Director and senior hematology physicians. This role includes managing office operations, coordinating schedules, travel, meetings, and processing materials for grants and reports.

The position requires adaptability to university policies, ensuring accurate budgeting and reimbursements, and assisting with department projects.

Qualifications

• Beneath the job posting there are no explicit required software tools listed.

Responsibilities

• Provide administrative support to the Medical Director of Blood and Marrow Transplant and Cellular Therapy.
• Manage office functions, reconcile funds, and track physician discretionary accounts in compliance with university policies.
• Coordinate physician calendars, travel plans, meetings, CME records, and credentialing materials.
• Assist with grant applications, manuscripts, and reporting; develop policies and procedures as directed.

Job description

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Job Title: Administrative Assistant 3-Hematology Department: Medicine | IM Hematology

Administrative Assistant to the Medical Director of Blood and Marrow Transplant and Cellular Therapy to include managing office business functions and directing activities as well as providing support to senior hematology clinical physicians in Blood and Marrow Transplant (BMT) and Cellular Therapy; works with Division Business Manager to manage and reconcile funds and physician discretionary accounts; ensures funds are used properly in adherence to university expenditure policies; acts as a mentor to division office associates; disseminates or conveys directives and information; researches, gathers, and summarizes information and data to aid administrators in decision-making and strategic planning; participates in developing and implementing administrative and operational policies and procedures; assists Division Administrator and the Medical Director of Blood and Marrow Transplant and Cellular Therapy in preparing business plans to support program growth; types and assists with grant applications, manuscripts, and report preparations including scanning objects and statistical reporting; works on special assignments and projects as directed; manages physician calendars; coordinates travel plans and reimbursements; plans and schedules meetings and conferences; types evaluations; tracks CME records; handles physician credentialing and reappointment materials for hospital, medical board, DEA and insurance companies.

Additional Information: Location: Lincoln Tower (0271) Position Type: Regular Scheduled Hours: 40 Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

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The university is an equal opportunity employer, including veterans and disability.