Administrative Assistant 2-Palliative Medicine

Ohio State University; Columbus (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

Ohio State University in Columbus, OH, Division of Palliative Medicine, seeks an Administrative Assistant 2 to provide comprehensive secretarial support for faculty and programs within Internal Medicine. The role involves managing calendars, coordinating meetings and events, transcribing minutes, arranging national and international travel, and supporting grant and CME documentation.

The position is full-time, 40 hours per week, First Shift, located in McCampbell Hall.

Qualifications

• Experience providing administrative support in a medical or academic setting.
• Ability to schedule and coordinate meetings and travel.
• Strong verbal and written communication skills.
• Familiarity with credentialing and CME documentation is a plus.

Responsibilities

• Maintain appointment calendars for assigned faculty and staff.
• Schedule and coordinate meetings, conferences, and events including logistics.
• Attend and record minutes of meetings; transcribe and distribute records.
• Assist with travel arrangements including lodging and receipts; prepare reimbursements.
• Draft correspondence and prepare reports, tables, and slides for presentations.
• Support grant applications, manuscripts, and research reports; assist with credentialing documents.
• Answer phones and liaise with faculty, staff, investigators, and external customers.
• Open, screen, and distribute mail; maintain filing systems.

Skills

Calendar management

Meeting coordination

Travel arrangements

Minutes

Secretarial tasks

Liaison duties

Job description

Administrative Assistant 2-Palliative Medicine## Department:Medicine | IM Palliative MedicineOffice Associate to serve as Administrative Secretary within the Division of Palliative Medicine in the Department of Internal Medicine*;* performs a variety of administrative and secretarial tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records; makes national and international travel and lodging arrangements; collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations; assists with preparation of grant applications, manuscripts, and research reports; assists faculty with preparation of credentialing and promotion & tenure documents; updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation; answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned.## Additional Information:## Location:McCampbell Hall (0303)## Position Type:Regular## Scheduled Hours:40## **Shift:**First Shift***Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.***