Administrative Assistant 2: Dept Operations & Communications

Washington State University; United States; On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Paid sick leave

Paid vacation leave

Paid holidays

Insurance package

Retirement plan

Deferred compensation

Training and development

Employee tuition waiver

Job summary

Washington State University in Pullman, WA seeks an Administrative Assistant 2 to support the Civil and Environmental Engineering department. This full-time, permanent role provides administrative, fiscal and operational support to faculty, staff, students, and programs.

You will coordinate meetings, process purchasing and travel, maintain records, and assist with onboarding, recruitment, and communication efforts across the department. Strong multitasking and communication skills are essential.

Qualifications

• High school diploma or equivalent and two years of clerical, office or administrative experience.
• One year of experience as an Administrative Assistant 1.
• Equivalent education/experience.
• Excellent customer service skills.
• Excellent oral and written communication skills.
• Demonstrated ability to multi-task with frequent interruptions.
• Strong computer skills with databases, spreadsheets and word processing.
• Strong proofreading skills and attention to details.

Responsibilities

• Provide administrative, fiscal and operational support to faculty, staff, students and departmental programs.
• Coordinate meetings and events; serve as a primary contact for visitors.
• Assist with purchasing, accounts payable, travel and reimbursement processes.
• Coordinate facilities requests and onboarding/recruitment activities.
• Maintain departmental communications and website information; assist with procurement card reconciliation and inventory management.
• Contribute to special projects and other administrative activities.

Skills

Customer service

Oral communication

Written communication

Multi-tasking

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Databases

Spreadsheets

Job description

Washington State University in Pullman, WA seeks an Administrative Assistant 2 to support the Civil and Environmental Engineering department. This full-time, permanent role provides administrative, fiscal and operational support to faculty, staff, students, and programs.

You will coordinate meetings, process purchasing and travel, maintain records, and assist with onboarding, recruitment, and communication efforts across the department. Strong multitasking and communication skills are essential.