Office Assistant 3 | Payroll Services (Pullman, WA)

Washington State University; Pullman (WA); On-site; USD 39,000 - 52,000; Full time

Benefits offered by this job

Paid sick and vacation leave

Health insurance

Retirement plan

Job summary

Washington State University in Pullman, WA is seeking an Office Assistant 3 to support Payroll Services. Under general supervision you will complete clerical tasks, prepare, review, verify and process payroll documents for a semi-monthly payroll, and handle employment verification information with clients and staff.

The role requires high school diploma or equivalent with clerical experience, and preferred familiarity with Workday and WSUs systems (myWSU).

Qualifications

• High School graduation or equivalent and two years of clerical experience; OR equivalent education/experience.
• Experience with Workday.
• Experience with the WSU systems (myWSU).
• Proficient in Microsoft Word and Excel in a Windows environment.
• Experience in higher education.
• Strong attention to detail and accurate numeric work.
• Strong communication skills.

Responsibilities

• Prepare, review, verify, and process payroll documents to support semi-monthly payroll.
• Process employment security and tax documentation for payroll.
• Handle employment verification information for customers.
• Maintain confidentiality in communications with clients and university staff.
• Communicate clearly to request information and resolve discrepancies.

Skills

Strong communication skills

Attention to detail

Education

High School diploma or equivalent

Tools

Workday

WSU systems (myWSU)

Microsoft Word

Microsoft Excel

Job description

Job Information

Online applications must be received before 11:59pm on: September 28, 2026 If a date is not listed above, review the Applicant Instructions below for more details. Available Title(s): 100J-YN_CS_NPS - Office Assistant 3 Business Title: Office Assistant 3 | Payroll Services (Pullman, WA) Employee Type: Classified

Position Details

Washington State University's Finance and Business Services Department is now accepting applications for an Office Assistant 3 to support Payroll Services. Under general supervision, your primary functions in the Office Assistant 3 role are to complete complex clerical tasks in support of Payroll Services such as preparing, reviewing, verifying and processing payroll documents under tight deadlines to help process a semi-monthly payroll. As the Office Assistant 3, you will also accurately and efficiently process and prepare payroll documents including but not limited to employment security and tax documentation. Additionally, you will process and complete employment verification information for customers. You will need strong communication skills and close attention to detail are required to request information or help resolve discrepancies. You will have frequent contact with clients, the public, and University staff, faculty and students, maintaining and ensuring a confidential environment at all times.

Additional Information

• This is a full time (100% FTE), permanent position.


• This position is overtime eligible.


• This is an on-site/in-person role located on the WSU Campus in Pullman, WA.


• Monthly Salary: $3,485 to $4,633 | Range 38 | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits

• WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver.


• For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation.

Required Qualifications

• High School graduation or equivalent and two years of clerical experience; OR equivalent education/experience.

Preferred Qualifications

• Experience with Workday.


• Experience with the WSU systems (myWSU)


• Possess good computer skills, specifically working in a Microsoft Windows environment with an emphasis on Word and Excel.


• Experience in higher education.


• Ability to pay attention to detail and work accurately with numbers


• Strong communication skills

Position Sponsorship Eligibility

Not eligible for work visa sponsorship

Area/College

Finance and Business Services Department

Payroll Services

Location: Pullman, WA

Background Check

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type and Position Term

Time Type: Full time Position Term: 12 Month Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities. WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [e-mail].

Notice of Non-Discrimination

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract. Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both. More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/

About WSU

WSU is Washington's land-grant university with campuses located in Everett, Pullman, Spokane, Tri-Cities, and Vancouver. Additionally, research centers are located throughout the state, extension offices are located in every county in Washington, and online degree programs are offered worldwide. WSU employees promote academic excellence and innovative research that serves the state, nation, and world. With a focus on innovation, excellence, and accountability, continual enhancement of research and educational endeavors are at the core of WSU's strategic priorities. See here for additional information about WSU's statewide locations. View the HRS Benefits website for details on competitive benefits available.