Administrative Assistant 3: HR, Scheduling & Ops Lead

FHLB Des Moines; Seattle, Northern (WA, KY); Hybrid; USD 48,000 - 65,000; Full time

Job summary

The University of Washington's Program on the Environment (PoE) is seeking an Administrative Assistant 3 to provide essential HR, payroll, scheduling, events, and administrative support. You will interact with PoE staff, the College of the Environment, and the Dean's office while assisting with hiring, posting jobs, and budget tracking.

Responsibilities include coordinating staffing processes in Workday, constructing ENVIR course schedules, coordinating meetings, and supporting special programs

Qualifications

• Requires high school/GED and three years of office or administrative support experience.
• Experience with verifying and processing financial records and payroll details; budget analysis helpful.
• Strong interpersonal and communication skills, both written and verbal; ability to work with diverse stakeholders.

Responsibilities

• Serve as HR, payroll, and fiscal support liaison, handling hiring actions and onboarding.
• Coordinate course schedules, room bookings, and class deliveries using the UW Time Schedule system.
• Support PoE meetings and events, including agendas, minutes, and logistics; manage calendars and travel arrangements.

Skills

Interpersonal skills

Written and verbal communication

Organizational skills

Problem solving

Initiative and multitasking

Education

High school/GED

Tools

Microsoft Office Suite

Teams

Workday

UW Time Schedule (TS)

Job description

The University of Washington's Program on the Environment (PoE) is seeking an Administrative Assistant 3 to provide essential HR, payroll, scheduling, events, and administrative support. You will interact with PoE staff, the College of the Environment, and the Dean's office while assisting with hiring, posting jobs, and budget tracking.

Responsibilities include coordinating staffing processes in Workday, constructing ENVIR course schedules, coordinating meetings, and supporting special programs