Administrative Manager - Civil and Environmental Engineering

Washington State University; United States; On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Paid sick leave

Paid vacation leave

Medical, dental, life and disability保险

Retirement

Deferred compensation

Training and development

Employee tuition waiver

Job summary

Washington State University is seeking an Administrative Manager for the Department of Civil and Environmental Engineering in Pullman, WA. The role oversees day-to-day operations, fiscal support, personnel processes, and budget administration to ensure department success.

The position requires a bachelor’s degree in business administration or related field and four years of progressive management experience, with strong financial analysis and communication skills.

Qualifications

• Bachelor’s degree in business administration or other relevant field and four years of progressively responsible management experience.
• Combination of education and experience may be substituted year-for-year.
• Experience analyzing and interpreting financial data and preparing financial reports or projections.
• Proficiency with Microsoft Office applications and database systems.
• Strong written and oral communication skills; ability to multitask and prioritize conflicting issues.

Responsibilities

• Manage day-to-day operations and fiscal support for the Civil and Environmental Engineering department.
• Provide administrative oversight for personnel processes (appointments, promotions, transfers, retirements, dismissals, leave).
• Liaise with Human Resource Services to facilitate timely and compliant processing.
• Maintain budgetary applications and oversee business and finance functions within the unit.
• Prepare and review unit budget processes for requests and fiscal year allocations across funding sources.

Skills

Budget management

Financial analysis

Communication

Education

Bachelor's degree in business administration or other relevant field

Job description

Online applications must be received before 11:59pm on: September 30, 2026

Available Title(s): 1205-NN_ADMINPRO - Administrative Manager, 1205-YN_ADMINPRO - Administrative Manager Business Title: Administrative Manager - Civil and Environmental Engineering Employee Type: Admin.

Position Details: The Opportunity: As the Administrative Manager for the Department of Civil and Environmental Engineering (CEE), you will serve as the department’s primary liaison and play a critical role in supporting its overall success. You will manage the day-to-day operations and fiscal support functions for CEE while exercising independent judgment and decision-making authority. You will provide administrative oversight and support for personnel processes, including appointments, promotions, transfers, retirements, dismissals, separations, and leave-related matters, serving as the department's liaison with HRS to facilitate timely and compliant processing. You will also provide support and maintenance of all budgetary applications and oversee the operation of the business and finance functions within the unit. Your responsibilities will include, but are not limited to, preparing and reviewing unit budget processes for requests and fiscal year allocations across all funding sources, including State, Revenue, Facilities and Administrative Returns, and Enrollment-based funding models.

Additional Information: This is a full (100% FTE), permanent position. This position is overtime exempt. Monthly Salary: $4,508.70 - $6,763 | Commensurate with experience and qualifications In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits

• paid sick and vacation leave
• paid holidays
• medical, dental, life and disability insurance package for employees and dependents
• retirement
• deferred compensation, optional supplemental retirement accounts
• training and development
• employee tuition waiver

For additional information, please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation.

Required Qualifications

• Positions require a Bachelor’s degree in business administration or other relevant field AND four (4) years of progressively responsible management work experience.
• Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.
• Demonstrated experience analyzing and interpreting financial data and preparing financial reports, statements and/or fiscal projections.
• Demonstrated ability in problem solving that considers alternatives and provides flexibility.
• Proficiency with computer software (Microsoft Office applications) and database applications.
• Demonstrated ability to communicate effectively both orally and in writing.
• Demonstrated ability to multitask and prioritize conflicting issues.

Preferred Qualifications

• Experience with Workday and Business Objects Data Warehouse
• Experience working with grants and contracts
• Experience reviewing complex multi-account reports in accordance with federal guidelines and budget restrictions
• Experience working in an institute of higher education

Position Sponsorship Eligibility: Not eligible for work visa sponsorship

About Department: Civil and Environmental Engineering | Washington State University Area/College: Voiland College of Engineering and Architecture Department Name: Civil and Environmental Engineering Location: Pullman, WA

Background Check

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type: Full time Position Term: 12 Month Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities. WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [e-mail].

Notice of Non-Discrimination In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract. Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both. More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/

WSU is Washington's land-grant university with campuses located in Everett, Pullman, Spokane, Tri-Cities, and Vancouver. Additionally, research centers are located throughout the state, extension offices are located in every county in Washington, and online degree programs are offered worldwide. WSU employees promote academic excellence and innovative research that serves the state, nation, and world. With a focus on innovation, excellence, and accountability, continual enhancement of research and educational endeavors are at the core of WSU's strategic priorities. See here for additional information about WSU's statewide locations. View the HRS Benefits website for details on competitive benefits available. In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract. Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both. More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/