Administrative Assistant 2

Washington State University; United States; On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Paid sick leave

Paid vacation leave

Paid holidays

Insurance package

Retirement plan

Deferred compensation

Training and development

Employee tuition waiver

Job summary

Washington State University in Pullman, WA seeks an Administrative Assistant 2 to support the Civil and Environmental Engineering department. This full-time, permanent role provides administrative, fiscal and operational support to faculty, staff, students, and programs.

You will coordinate meetings, process purchasing and travel, maintain records, and assist with onboarding, recruitment, and communication efforts across the department. Strong multitasking and communication skills are essential.

Qualifications

• High school diploma or equivalent and two years of clerical, office or administrative experience.
• One year of experience as an Administrative Assistant 1.
• Equivalent education/experience.
• Excellent customer service skills.
• Excellent oral and written communication skills.
• Demonstrated ability to multi-task with frequent interruptions.
• Strong computer skills with databases, spreadsheets and word processing.
• Strong proofreading skills and attention to details.

Responsibilities

• Provide administrative, fiscal and operational support to faculty, staff, students and departmental programs.
• Coordinate meetings and events; serve as a primary contact for visitors.
• Assist with purchasing, accounts payable, travel and reimbursement processes.
• Coordinate facilities requests and onboarding/recruitment activities.
• Maintain departmental communications and website information; assist with procurement card reconciliation and inventory management.
• Contribute to special projects and other administrative activities.

Skills

Customer service

Oral communication

Written communication

Multi-tasking

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Databases

Spreadsheets

Job description

Online applications must be received before 11:59pm on: October 11, 2026 If a date is not listed above, review the Applicant Instructions below for more details. Available Title(s): 105F-YN_CS_NPS - Administrative Assistant 2 Business Title: Administrative Assistant 2 Employee Type: Classified Position Details:

The Opportunity:

The Department of Civil and Environmental Engineering (CEE) within the Voiland College of Engineering and Architecture (VCEA) is dedicated to excellence in education, research, and outreach while preparing future engineers to address infrastructure, environmental, and societal challenges. The Administrative Assistant 2 plays a key role in supporting the department's daily operations by providing administrative, fiscal, and operational support to faculty, staff, students, and departmental programs. As the Administrative Assistant 2, you will serve as a primary point of contact for visitors, coordinate meetings and events, maintain records and departmental information, and support purchasing, accounts payable, travel, and reimbursement processes. You will also coordinate facilities requests, support onboarding and faculty recruitment activities, maintain departmental communications and website information, assist with procurement card reconciliation and inventory management, and contribute to special projects and other administrative activities. Working closely with faculty, staff, students, and external partners, you will help ensure departmental services are delivered accurately, efficiently, and in compliance with university policies.

Additional Information:

This is a full-time (100% FTE), permanent position. This position is overtime eligible. Monthly Salary: $3,738 to $4,980 | Range 41 (Steps A-M) | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits:

• paid sick and vacation leave
• paid holidays
• medical, dental, life and disability insurance package for employees and dependents
• retirement
• deferred compensation, optional supplemental retirement accounts
• training and development
• employee tuition waiver

For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation.

Required Qualifications:

• High school diploma or equivalent AND two years of clerical, office or administrative experience
• One year of experience as an Administrative Assistant 1
• Equivalent education/experience
• Excellent customer service skills
• Excellent oral and written communication skills
• Demonstrated ability to multi-task with frequent interruptions
• Strong computer skills to include working with databases, spreadsheets and word processing
• Strong proofreading skills and attention to details

Preferred Qualifications:

• Experience working in and familiarity with higher education

Position Sponsorship Eligibility:

Not eligible for work visa sponsorship

Background Check:

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type:

Full time

Position Term:

12 Month

Location:

Pullman, WA

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities. WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [e-mail].

Notice of Non-Discrimination

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract. Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both. More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/

WSU is Washington's land-grant university with campuses located in Everett, Pullman, Spokane, Tri-Cities, and Vancouver. Additionally, research centers are located throughout the state, extension offices are located in every county in Washington, and online degree programs are offered worldwide. WSU employees promote academic excellence and innovative research that serves the state, nation, and world. With a focus on innovation, excellence, and accountability, continual enhancement of research and educational endeavors are at the core of WSU's strategic priorities. See here for additional information about WSU's statewide locations. View the HRS Benefits website for details on competitive benefits available.