Administrative Assistant 2

Washington State University; Pullman, Northern (WA, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Washington State University, Department of Civil and Environmental Engineering, seeks an Administrative Assistant 2 to support faculty, staff, students, and programs in daily operations, meetings, events, and purchasing processes. The role is a full-time, 100% FTE position based in Pullman, WA.

Responsibilities include coordinating facilities requests, onboarding and recruitment support, maintaining records and website information, accounts payable and travel reimbursements, and assisting with

Qualifications

• High school diploma or equivalent with two years of clerical/administrative experience.
• OR One year of experience as Administrative Assistant 1.
• Excellent customer service and oral/written communication skills.
• Ability to multi-task with frequent interruptions.
• Strong computer skills with databases, spreadsheets and word processing.
• Strong proofreading skills and attention to detail.
• Preferred: experience in higher education.

Skills

Customer service

Oral & written communication

Multitasking

proofreading

Computer skills

Databases

Spreadsheets

Word processing

Education

High school diploma or equivalent

Tools

Databases

Spreadsheets

Word processing

Job description

**The Opportunity:**The **Department of Civil and Environmental Engineering (CEE)** within the **Voiland College of Engineering and Architecture (VCEA)** is dedicated to excellence in education, research, and outreach while preparing future engineers to address infrastructure, environmental, and societal challenges. The Administrative Assistant 2 plays a key role in supporting the department's daily operations by providing administrative, fiscal, and operational support to faculty, staff, students, and departmental programs.As the **Administrative Assistant 2,** you will serve as a primary point of contact for visitors, coordinate meetings and events, maintain records and departmental information, and support purchasing, accounts payable, travel, and reimbursement processes. You will also coordinate facilities requests, support onboarding and faculty recruitment activities, maintain departmental communications and website information, assist with procurement card reconciliation and inventory management, and contribute to special projects and other administrative activities. Working closely with faculty, staff, students, and external partners, you will help ensure departmental services are delivered accurately, efficiently, and in compliance with university policies.**Additional Information:**This is a **full-time** (**100%** FTE), **permanent** position. This position is overtime **eligible.** **Monthly Salary:**$3,738 to $4,980 | Range 41 (Steps A-M) | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position. **Benefits:**WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation. **Required Qualifications:** * High school diploma or equivalent AND two years of clerical, office or administrative experience; OR One year of experience as an Administrative Assistant 1; OR Equivalent education/experience.* Excellent customer service skills.* Excellent oral and written communication skills.* Demonstrated ability to multi-task with frequent interruptions.* Strong computer skills to include working with databases, spreadsheets and word processing.* Strong proofreading skills and attention to details. **Preferred Qualifications:*** Experience working in and familiarity with higher education.**Position Sponsorship Eligibility:**Not eligible for work visa sponsorship **About Department/College/Area/ Campus** -Civil and Environmental Engineering **Area/College:**Voiland College of Engineering and Architecture**Department Name:**Department of Civil and Environmental Engineering**Location:**Pullman, WA **Application Instructions:**Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. 1) Resume 2) Cover Letter **External candidates**, upload all documents in the “Application Document” section of your application. **Current WSU Employees (internal candidates)**, before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application. Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible. Reference contact information will be requested later in the recruitment process through Workday. **Background Check:**This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.**Time Type:**Full time**Position Term:**12 MonthWashington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.