Administrative Assistant

Old Dominion University; Norfolk (VA); On-site; USD 35,000 - 52,000; Full time

Job summary

Old Dominion University in Norfolk, VA seeks an Administrative Assistant to support the Dean’s Office and the Interdisciplinary Schools, including Data Science, Supply Chain, and Cybersecurity, plus the Data Science Institute. The role involves clerical tasks, communications coordination, travel, catering, events, and purchasing, with emphasis on organizational excellence.

The position requires strong customer service, writing, and calendar management skills, and experience with Microsoft 365

Qualifications

• Experience with clerical workflows and office procedures.
• Strong written and oral communication skills.
• Experience with calendars, email, and scheduling in an academic setting.
• Familiarity with travel, purchasing, and event coordination in higher education.

Responsibilities

• Support Dean's Office and the Interdisciplinary Schools, and the Data Science Institute.
• Coordinate travel, events, catering, meetings, and receptions.
• Assist with purchasing, building work orders, inventories, and deliveries.
• Maintain and update electronic and physical files; manage correspondence.
• Provide reception and clerical support as needed.

Skills

Administrative support

Customer service

Communications

Microsoft 365

Tools

Microsoft 365

Zoom

Windows OS

Job description

Posting Details

Role Title Admin and Office Spec III

Role Code 19013

Pay Band 03

Working Title Administrative Assistant

Position Number 01448A

Department INTERDISCIPLINARY SCHOOLS

Location Norfolk, VA

Type of Position Classified

Type of Job Full Time

EEO Category F Administrative Support (Clerical & Sales)

Job Description

The primary function of this position is to support to Dean’sOffice and the schools of Data Science, Supply Chain, andCybersecurity, and our Data Science Institute for a variety ofclerical, administrative, and communications coordination.Responsibilities for this position are critical in the support ofoverall operations for the Interdisciplinary Schools and thereforewill include tasks related to travel, catering, events, meetings,purchasing, technical or building workorders, inventories, ordersand deliveries, and reception. Other clerical or administrativeduties may be assigned.

Knowledge, skills and abilities

• Working knowledge of administrative and clerical procedures andsystems such as word processing, managing files and records, andother office procedures and terminology.
• Exceptional customer service and communication skills.
• Proficient in Microsoft 365, Zoom, and Windows basedsoftware.
• Excellent writing and organizational skills.
• Proficient with email correspondence and shared calendars.

Special licenses, registration or certification

None

Education or training

None

Level and type of experience

• Basic previous experience with databases or inventory tracking andspreadsheets.
• Basic experience answering phones, emails, and in-personinquiries.

Additional Considerations (supplemental knowledge, skills,abilities, education, experience, licensure,certification)

Considerable experience with administrative systems, processes, andpolicies in higher education such as those related to travelpurchasing, reimbursements, procurement, scheduling, andcatering.

Conditions of Employment

This position is in-person Monday through Friday 8a to 5p.

Annual Salary/Hourly Rate

Salary commensurate with education and experience

Posting Detail Information

Job Requisition Number S03443

Job Open To General Public

Open Date 10/20/2026

Close Date 11/06/2026

Open Until Filled No

Criminal Background Check

The final candidate is required to complete a criminal historycheck.

Equity Statement

It is the policy of Old Dominion University to provide equalemployment, educational and social opportunities for all persons,without regard to race (or traits historically associated with raceincluding hair texture, hair type, and protective hairstyles suchas braids, locks, and twists), color, religion, sex or gender(including pregnancy, childbirth, or related medical conditions),national origin, gender identity or expression, age, veteranstatus, disability, political affiliation, sexual orientation orgenetic information. Individuals from minoritized communities,women, veterans and individuals with disabilities are encouraged toapply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonableaccommodation, please contact the Division of Talent Management andCulture at [phone].

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we areencouraging individuals with disabilities to apply through theCommonwealth’s Alternative Hiring Process.To be considered for this opportunity, applicants will need toprovide their AHP Letter (formerly called a Certificate ofDisability) provided by the Department for Aging &Rehabilitative Services ( DARS ), or the Department for the Blind& Vision Impaired ( DBVI ). Service-Connected Veterans may alsoapply via the AHP if they also provide an AHP Letter.To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other mannerdiscriminate against employees or applicants because they haveinquired about, discussed, or disclosed their own pay or the pay ofanother employee or applicant. However, employees who have accessto the compensation information of other employees or applicants asa part of their essential job functions cannot disclose the pay ofother employees or applicants to individuals who do not otherwisehave access to compensation information, unless the disclosure is(a) in response to a formal complaint or charge, (b) in furtheranceof an investigation, proceeding, hearing, or action, including aninvestigation conducted by the employer, or consistent withcontractor’s legal duty to furnish information.