Graduate Program Assistant

PeopleAdmin, Inc.; Norfolk (VA); On-site; USD 29,000 - 35,000; Full time

Job summary

Old Dominion University in Norfolk, VA is seeking a Graduate Program Assistant to support the Computer Science Graduate programs and to assist the Department Chair and Graduate Program Directors with administrative tasks and payroll-related duties.

The position handles appointment of graduate assistants, assistantship payroll, tuition waivers coordination, applications processing, and data reporting, requiring strong written and oral communication, data entry, and ability to manage multiple

Qualifications

• Considerable knowledge of effective customer service and problem-resolution techniques when serving diverse customers.
• Working knowledge of office practices and procedures.
• Demonstrated effective oral and written communication skills.
• Ability to enter and manipulate data using PC-based tools and produce reports in spreadsheet software.
• Ability to utilize enterprise software to gather data and carry out payroll transactions.

Responsibilities

• Support the Computer Science Graduate programs and the Department Chair and Graduate Program Directors with administrative tasks.
• Handle appointment processes for graduate assistants and assistantship payroll.
• Coordinate tuition waivers and process program applications.
• Collect and maintain graduate program data and generate reports.

Skills

Customer service

Office procedures

Data entry

Payroll knowledge

Analytical skills

Tools

Office 365

Spreadsheet software

Payroll software

Job description

• Staff and Administrative & Professional Faculty Applicants:
• Contact Human Resources at:
  [phone]
  [e-mail]
• Teaching and Research Faculty Applicants:
• Contact Academic Affairs at:
  [e-mail]

Graduate Program Assistant

Please see Special Instructions for more details.

none

Working Title

Working Title Graduate Program Assistant

Position Number

Position Number 00308A

Department

Department COMPUTER SCIENCE

Location

Location Norfolk, VA

Type of Position

Type of Position Classified

Type of Job

Type of Job Full Time

EEO Category

EEO Category F Administrative Support (Clerical & Sales)

Job Description

This position is responsible for providing support to the Computer Science Graduate programs and to the Department Chair and the Graduate Program Directors by performing administrative and payroll functions related to the graduate programs such as appointment of graduate assistants, assistantship payroll, coordination of tuition waivers, processing applications to the programs and collecting and maintaining graduate program data.

Type of Recruitment

Knowledge, skills and abilities

Considerable knowledge of effective customer service and problem-resolution techniques when serving diverse customers. Working knowledge of office practices and procedures. Demonstrated effective oral and written communication skills. Ability to produce documents and monitor automated processes using PC-based collaborative tools such as the Office 365 collaboration platform to include the ability to enter and manipulate data and produce reports in spreadsheet software. Ability to utilize enterprise software to gather data and carry out payroll transactions. Considerable ability at collecting, compiling and analyzing data. Ability to manage time effectively and meet multiple competing deadlines. Demonstrated ability to prioritize work and make workflow decisions. Demonstrated ability to independently initiate and carry out projects. Demonstrated ability to prioritize and manage multiple projects simultaneously while producing high quality and accurate work. Knowledge of payroll processes, procedures, and payroll terms including payroll frequency, pay dates, and pay periods.

Special licenses, registration or certification

None required.

Education or training

None

Level and type of experience

Considerable experience providing administrative support in a professional office setting.

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

Some knowledge of relevant university and state policies and procedures. Some experience working in a higher education institution.

Conditions of Employment

This is an open until filled recruitment. This recruitment may close after the five-day required posting period when a suitable pool of applicants has been generated.

Some evening and weekend work required.

Annual Salary/Hourly Rate

Annual Salary/Hourly Rate Salary is commensurate with education and experience and begins at $ - 31,886

Job Requisition Number

Job Requisition Number S02509

Job Open To

Job Open To General Public

Open Date

Open Date 01/08/2024

Close Date

Open Until Filled Yes

Special Instructions Summary

none

Criminal Background Check

Criminal Background Check The final candidate is required to complete a criminal history check.

College Home Page

Department Home Page

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at [phone].

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their Certificate of Disability ( COD ) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services ( DARS ).

Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability.

If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800-552-5019.

Required fields are indicated with an asterisk (*).

Required Documents

• Resume

Optional Documents

• Yellow Layoff Form
• Blue Layoff Card
• AHP Letter

If you have questions:

Staff and Administrative & Professional Faculty applicants, please contact the Department of Human Resources at [phone] or [e-mail].

Teaching and Research Faculty applicants, please contact the Office of Academic Affairs at [e-mail].

Last refresh: Friday July 26, 2024 04:51:21 AM