Administrative Assistant

JobSquad (United States); West Monroe (LA); On-site; USD 16,000 - 23,000; Full time

Job summary

JobSquad Solutions Team is seeking an Administrative Assistant to support the office manager, project manager, and construction staff in the West Monroe area. You will handle calls, emails, vendor coordination, and document preparation to keep operations running smoothly.

The ideal candidate has a high school diploma, at least three years of admin experience in a busy construction office, strong MS Office skills, and excellent time management and communication abilities.

Qualifications

• High school diploma required and relevant administrative experience preferred.
• Three years of administrative experience in a busy construction office is ideal.
• Familiarity with the construction industry is helpful but not required.
• Excellent time management, organization, and communication skills are essential.
• Proficient in MS Office (Word, Excel, PowerPoint) and general office software.

Responsibilities

• Provide administrative support to the office manager, project manager, and construction staff.
• Answer incoming calls and respond to emails professionally.
• Coordinate with vendors and subcontractors, soliciting quotes for new jobs.
• Prepare change orders, purchase orders, service agreements, and subcontracts.
• Handle clerical duties such as filing, data entry, and ordering office supplies.
• Arrange meetings and travel logistics for the project management team.

Skills

MS Office

Time management

Communication skills

Organization

Education

High school diploma

Tools

MS Office Suite

Job description

The JobSquad Solutions Team is currently looking for a Administrative Assistant to work at a company located in the West Monroe, LA area!

Job Title

Administrative Assistant

Job Location

West Monroe

Pay and Hours for Job + Benefits

$14.00

Job Description

• Provide administrative support to the office manager, project manager, general contractor, and other construction management staff
• Answer incoming phone calls and respond to emails in a professional way
• Act as a point of contact for vendors, subcontractors, and various construction services teams and solicit quotes from them for new jobs
• Prepare forms such as change orders, purchase orders, service agreements, and subcontracts
• Execute clerical and general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects as requested
• Coordinate meeting logistics and deliverables such as handouts, and make travel arrangements for the project management team

Qualifications

• High school diploma is required
• 3 years of experience of administrative experience is needed - previous administrative duties in a busy construction office is ideal
• Familiarity with the construction industry is desired, but not required
• Excellent time management, organization, and communication skills are needed
• Proficient in computer skills, especially MS Office (Word, Excel, and Powerpoint)

The JobSquad Solutions Team is made up of experts around the country. Serving our local workforce communities is our passion.

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