Project Administrator - Construction

SmartRecruiters, Inc.; San Francisco (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

A large construction company is seeking a full-time Experienced Office Assistant based in San Francisco, California. The ideal candidate will possess strong Excel skills and have prior experience in the construction industry. Responsibilities include processing payroll, maintaining equipment logs, and assisting with HR and accounting tasks. The role demands excellent interpersonal skills, flexibility, and a proactive approach to team collaboration. This position offers an opportunity to engage actively with a dynamic team in a supportive environment.

Qualifications

• Prior construction experience is preferred.
• Adaptability to various office duties.
• Ability to respond to employee inquiries promptly.

Responsibilities

• Process weekly payroll for employees.
• Maintain logs for equipment tracking and transportation.
• Assist engineers and clerks with tasks as needed.
• Organize and manage mailing and filing systems.
• Facilitate A/P and A/R accounting activities.

Skills

Strong Excel skills

Interpersonal skills

Organizational skills

Flexibility

Effective communication

Team player

Education

High School Diploma

College Diploma preferred

Job description

Large Construction Company is actively looking for a full-time Experienced Office Assistant to assist with day to day office duties.

Job Description

PREFERRED CANDIDATE WILL HAVE PRIOR CONSTRUCTION EXPERIENCE

Large Construction Company is actively looking for a full-time Experienced Office Assistant to assist with day to day office duties.

Office Administrator/Assistant duties include:

• Process Weekly Payroll
• Maintaining logs for equipment tracking, maintenance, and transportation.
• Working with engineers to ensure the logs are maintained correctly
• Work directly with other clerks to complete assigned tasks
• Provide assistance to the team as needed; research, data entry, etc.
• Assisting the Engineers with preparing for client visits, which includes planning and scheduling visits, and conducting any required follow-ups
• Manage and organize mailing and filing systems
• Facilitate various steps in A/P and A/R accounting as needed
• Assist in HR, Accounting & Payroll activities as needed to ensure all input is accurate, compliant and timely.
• Prepare expense reports and notary documents, and execute special requests
• Respond promptly and knowledgeably to employee requests for information and assistance.

Qualifications

Office Administrator/Assistant candidates will have:

• Strong Excel skills
• Office Administrator with construction industry experience is a PLUS!
• Strong interpersonal skills & organizational skills
• MUST BE FLEXIBLE
• Must be able to communicate well
• Must be a great team player
• Someone who strives to go "above and beyond"
• High School Diploma required; College Diploma preferred