Construction Office Admin: Streamlined Support & Scheduling

JobSquad (United States); West Monroe (LA); On-site; USD 16,000 - 23,000; Full time

Job summary

JobSquad Solutions Team is seeking an Administrative Assistant to support the office manager, project manager, and construction staff in the West Monroe area. You will handle calls, emails, vendor coordination, and document preparation to keep operations running smoothly.

The ideal candidate has a high school diploma, at least three years of admin experience in a busy construction office, strong MS Office skills, and excellent time management and communication abilities.

Qualifications

• High school diploma required and relevant administrative experience preferred.
• Three years of administrative experience in a busy construction office is ideal.
• Familiarity with the construction industry is helpful but not required.
• Excellent time management, organization, and communication skills are essential.
• Proficient in MS Office (Word, Excel, PowerPoint) and general office software.

Responsibilities

• Provide administrative support to the office manager, project manager, and construction staff.
• Answer incoming calls and respond to emails professionally.
• Coordinate with vendors and subcontractors, soliciting quotes for new jobs.
• Prepare change orders, purchase orders, service agreements, and subcontracts.
• Handle clerical duties such as filing, data entry, and ordering office supplies.
• Arrange meetings and travel logistics for the project management team.

Skills

MS Office

Time management

Communication skills

Organization

Education

High school diploma

Tools

MS Office Suite

Job description

JobSquad Solutions Team is seeking an Administrative Assistant to support the office manager, project manager, and construction staff in the West Monroe area. You will handle calls, emails, vendor coordination, and document preparation to keep operations running smoothly.

The ideal candidate has a high school diploma, at least three years of admin experience in a busy construction office, strong MS Office skills, and excellent time management and communication abilities.