Administrative Assistant

Career Group; United States; On-site; USD 50,000 - 65,000; Full time

Job summary

A prestigious investment office in Miami is looking for a proactive Administrative Assistant / Office Coordinator. This position starts on a temporary basis but has the strong potential to become full-time. Responsibilities include managing office logistics, greeting clients, and supporting the team. Ideal candidates will have 2-3 years of experience, be detail-oriented, and proficient in MS Office.

Qualifications

• 2–3 years of related reception or administrative support experience.
• Preferred conversational Spanish for vendor coordination.
• Exceptional organizational skills and ability to multitask.

Responsibilities

• Greet and host guests/clients.
• Manage boardroom availability and office logistics.
• Assist with travel itineraries and manage calendars.

Skills

Reception experience

Administrative support

Detail-oriented

Conversational Spanish

Proficiency in MS Office

Education

Degree in Office Administration

Job description

Base Pay Range: $50,000 – $65,000 per year. Actual pay will be based on skills and experience.

Administrative Assistant / Office Coordinator (Temp‑to‑Hire)

We’re seeking a proactive Administrative Assistant / Coordinator to support a prestigious investment office in Miami. This role begins on a temporary basis with strong potential to convert into a full‑time hire for the right long‑term fit.

About the Role

This individual will be the face of the Miami office, providing day‑to‑day administrative and operational support while maintaining a polished, professional, and welcoming environment.

Key Responsibilities

• Greet and host guests/clients upon arrival; coordinate meetings, catering, and refreshments
• Manage boardroom availability, video conference connections, and office logistics
• Distribute and prepare all incoming/outgoing mail and couriers
• Keep shared spaces — stock room, print area, and kitchen — organized and fully stocked
• Support expense reporting, invoice tracking, and data entry
• Arrange complex travel itineraries and manage associate calendars
• Assist with printing, binding, and proofreading presentation materials
• Collaborate closely with the Office Manager and administrative team

Ideal Candidate

• 2–3 years of related reception or administrative support experience (finance or professional services a plus)
• Conversational Spanish preferred for facilities/vendor coordination
• Degree or post‑secondary education in Office Administration preferred
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Exceptionally organized, detail‑oriented, and able to multitask in a fast‑paced environment

Why This Opportunity

This is an incredible chance to join a high‑performing, collaborative investment office in Miami. The ideal candidate is detail‑driven, personable, and eager to grow long‑term within a dynamic and professional environment.

Interested? Apply today!

Seniority Level

Associate

Employment Type

Contract (Temp‑to‑Hire)

Job Function

Administrative and Other