Office Coordinator

Spectraforce Technologies; Miami (FL); On-site; USD 40,000 - 56,000; Full time

Job summary

Spectraforce Technologies in Miami, FL is seeking an Office Coordinator for a 12-month engagement. The role focuses on comprehensive office administration, vendor and event management, and cross-team collaboration.

Ideal candidates will have 3+ years of administrative experience, strong MS Office skills, and fluency in English and Spanish. The position requires a service-oriented mindset and the ability to manage multiple tasks with discretion and professionalism.

Qualifications

• Minimum Education: High School/GED
• Minimum Years of Experience: Minimum of 3 years of administrative/clerical experience
• Proficient knowledge of MS Office (Word, Outlook, Excel & PowerPoint); good knowledge of MAC and PC required
• Fluency in English and Spanish (ability to read, write, speak)

Responsibilities

• Office administration – ordering of equipment, office supplies, invoice and vendor management, booking of meeting rooms
• Event Administration – ordering of meals and coffee breaks, set-up and take down of all breaks; expense report management of associated events
• Problem solving capabilities, takes initiative to make things better. Continuous improvement mindset.
• Highly collaborative team player; follow through on tasks and manage multiple responsibilities
• Direct collaboration among the team and external resources; maintain professionalism with customers and stakeholders

Skills

Team collaboration

Project management

MS Office proficiency

Bilingual English/Spanish

Communication skills

Time management

Discretion

Problem solving

Attention to detail

Administrative support

Education

High School Diploma/GED

Associate's Degree (preferred)

Tools

MS Word

Outlook

Excel

PowerPoint

Mac and PC

Job description

Title: Office Coordinator

Duration: 12 Months

Location: Miami, FL 33126

Qualifications

• Hospitable and service oriented
• Project Management Skills
• Office Administration – ordering of equipment, office supplies, invoice and vendor management, booking of meeting rooms
• Event Administration – ordering of meals and coffee breaks, set‑up and take down of all breaks; expense report management of associated events
• Problem solving capabilities, takes initiative to make things better. Continuous improvement mindset.
• Highly collaborative team player
• Ability to follow through on each task and keep track of multiple responsibilities at once.
• Strong written and verbal communication skills
• Excellent organizational and time management skills
• English and Spanish fluency
• Ability to direct collaboration among the team and external resources.
• Demonstrates the highest standards of ethical behavior and absolute discretion with sensitive information.
• Ability to take initiative to identify, prioritize and implement actions required to achieve functional goals.
• Strong organizational skills and ability to manage multiple projects and work effectively under time and resource constraints.
• Open‑minded, flexible, creative and uses initiative to resolve issues.
• Maintain a high level of professionalism in dealings with customers and internal stakeholders whether face to face, on the phone or via other channels.

Required Qualifications

• Minimum Education: High School/GED
• Minimum Years of Experience: Minimum of 3 years of administrative/clerical experience
• Proficient knowledge of MS office (Microsoft Word, Outlook, Excel & PowerPoint proficiency); good knowledge of MAC and PC required
• Fluency in English and Spanish (ability to read, write, speak)

Preferred Qualifications

• Associate's Degree/College Diploma
• Prior experience and knowledge in hospitality industry
• International experience advantageous
• Working knowledge of other languages
• Experience working in multi-cultural or international settings

Position is offered by a no fee agency.