Administrative Assistant/Receptionist

The Choice, Inc.; Miami (FL); On-site; USD 25,000 - 39,000; Full time

Job summary

The Choice, Inc. in Downtown Miami is hiring an experienced receptionist/administrative assistant for an immediate contract role. The position serves as the first point of contact for visitors and supports office administration, logistics, and coordination activities.

Timeline is anticipated to be 3-6 months with Monday-Friday in office hours. The role includes front-desk duties, visitor management, travel logistics, and general administrative responsibilities for an international business and

Qualifications

• At least 3 years of experience in reception, customer service, office administration support, or administrative support.
• Experience working in a professional office/business environment.
• Exceptional customer service and communication skills are a must.
• Experience supporting events and logistics is desirable.

Responsibilities

• Reception and Visitor Services: be the first point of contact for visitors, vendors, and stakeholders; manage access, badges, parking, meeting rooms, and guest logistics; answer front-desk inquiries.
• Administrative Support: scheduling, document preparation, filing, records retention, information retrieval.
• Office Operations: monitor supplies, inventory, maintenance requests, administrative records, and vendor/facilities coordination.
• Meeting Coordination: coordinate meeting rooms, catering, audiovisual equipment, materials, and visitor logistics.
• Travel and Logistics Support: assist with travel documentation, itineraries, transportation, and visitor support.
• Additional Duties: support onboarding/offboarding and special projects as assigned.

Skills

Reception

Customer service

Office administration

Communication

Event logistics

Job description

The Choice is employing an immediate contract role with our client located in the Miami area.

We are seeking a highly professional and experienced receptionist/administrative assistant for an international business and financial organization. This position will serve as the first point of contact for visitors and support office administration, logistics, and coordination activities.

Timeframe: Anticipated 3-6 months initially

Schedule: Monday-Friday in office, standard business hours

Location: Downtown Miami

Qualifications:

• At least 3 years of experience in reception, customer service, office administration support, or administrative support.
• Experience working in a professional office/business environment.
• Exceptional customer service and communication skills are a must.
• Experience supporting events and logistics is desirable.

Job Duties:

Reception and Visitor Services

• Serve as the first point of contact for visitors, vendors, and stakeholders.
• Welcome, screen, register, and direct visitors; coordinate access, badges, parking, meeting rooms, and guest logistics.
• Answer and direct calls, inquiries, and front-desk communications.
• Manage visitor logs, reception schedules, mail, packages, deliveries, and shipments.
• Maintain a professional, organized, and fully stocked reception area.

Administrative Support

• Provide administrative support, scheduling, document preparation, filing, records retention, and information retrieval.

Office Operations

• Monitor office and pantry supplies, inventory, maintenance requests, administrative records, and vendor/facilities coordination.

Meeting Coordination

• Coordinate meeting rooms, catering, audiovisual equipment, materials, and visitor logistics.

Travel and Logistics Support

• Assist with travel documentation, itineraries, transportation, and visitor support.

Additional Duties

• Support onboarding, offboarding, special projects, and other administrative duties as assigned.