Office Coordinator / Receptionist

Tiger Recruitment; Miami (FL); On-site; USD 90,000 - 120,000; Full time

Job summary

Tiger Recruitment is partnering with a prestigious investment management firm in Miami, FL, to hire an Office Coordinator / Receptionist. The role supports a c.30-person office, ensuring a welcoming, well-organised environment and smooth day-to-day operations.

The ideal candidate has client-facing and administrative experience within finance or a similar professional setting and is proactive, discreet, and professional in demeanor.

Qualifications

• Experience in client-facing roles within finance or similar professional environments.
• Strong organizational and administrative skills.

Responsibilities

• Manage the reception area and welcome clients, visitors, and guests in a professional manner.
• Answer and direct calls, emails, and general enquiries.
• Coordinate meeting rooms, appointments, and office schedules.
• Support day-to-day administration and smooth running of a ~30-person office.
• Liaise with building management, suppliers, couriers, and service providers.
• Manage office supplies, deliveries, and general facilities requirements.
• Assist with meeting and client hospitality as required.
• Provide administrative support to the wider team when needed.
• Maintain a polished, professional, and well-organised office environment.
• Handle sensitive information with discretion and confidentiality.

Skills

Client-facing

Administrative experience

Job description

Office Coordinator / Receptionist – Investment Management Firm Miami, FL Full Time, Permanent $90k – 120k p.a. Tiger Recruitment is partnering with a prestigious investment management firm in Miami hiring a highly professional and organized Office Coordinator / Receptionist. This is an excellent early-career opportunity for a proactive candidate looking to build a career in business support within the finance industry. The ideal candidate will have prior client-facing and administrative experience within a finance, investment management, family office, or similar professional environment. The Office Coordinator will support the Office Manager with the day-to-day running of a c.30-person office, helping to ensure a professional, welcoming, and efficiently run workplace.

WHAT YOU’LL DO

• Manage the reception area and welcome clients, visitors, and guests in a professional manner.
• Answer and direct calls, emails, and general enquiries.
• Coordinate meeting rooms, appointments, and office schedules.
• Support the day-to-day administration and smooth running of the office (25-30 people).
• Liaise with building management, suppliers, couriers, and service providers.
• Manage office supplies, deliveries, and general facilities requirements.
• Assist with meeting and client hospitality as required.
• Provide administrative support to the wider team when needed.
• Maintain a polished, professional, and well-organised office environment.
• Handle sensitive information with discretion and confidentiality.

REF: HK208007