Office Manager

FIFTEEN WEST; Miami (FL); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Generous PTO

Comprehensive health and dental insurance

401(k) contributions

Regular global travel opportunities

Dynamic international team

Mentorship opportunities

Job summary

A thriving executive search consultancy in Miami seeks an Admin Assistant to support senior consultants and ensure seamless operations across time zones. Responsibilities include scheduling, client relations, and travel management. Ideal candidates will have excellent organizational skills, confidence in client-facing roles, and a proactive approach to tasks. Offers a collaborative environment with generous PTO and career growth opportunities.

Qualifications

• Experience supporting senior-level leaders with diary/travel coordination.
• Ability to manage travel logistics across global locations.
• A proactive mindset with the ability to prioritise across multiple projects.

Responsibilities

• Attend and contribute to client meetings, building lasting relationships.
• Coordinate schedules and client meetings.
• Track project milestones to ensure deadlines are met.
• Act as a key liaison point for clients and consultants.

Skills

Excellent organisational skills

Confidence in client-facing settings

Clear professional communication

Proactive mindset

Job description

Overview

We’re working with a thriving executive search consultancy operating at the forefront of the Industrial, Energy, and Financial Services sectors. Known for their high-impact Board and C-suite appointments, they’re now looking to grow their support function by welcoming an admin assistant into their team in Brickell. If you thrive on precision, pace, and people-first environments, this is a brilliant step.

The Admin Assistant will provide critical support to senior consultants and project teams, ensuring seamless operations across international time zones and schedules. You’ll be a linchpin in delivering first-class service to both internal and external stakeholders.

Responsibilities

• Attend and contribute to client meetings, building lasting relationships


• Coordinate schedules, client meetings, and internal planning sessions


• Track project milestones to ensure deadlines are consistently met


• Manage travel logistics for the team across global locations


• Act as a key liaison point for clients, candidates, and consultants

Qualifications

• Excellent organisational skills and attention to detail


• Confidence in client-facing settings and team collaboration


• Experience supporting senior-level leaders with diary/travel coordination


• Clear, professional communication—written and verbal


• A proactive mindset with the ability to prioritise across multiple projects

Why You’ll Love It

• Generous PTO and flexible office set-up


• Comprehensive health and dental insurance


• 401(k) contributions to secure your future


• Regular global travel opportunities


• Exposure to board-level decision-making and leadership development


• Career growth into Project Coordination or Ops pathways


• Dynamic, international team with a collaborative culture


• Learning-led environment with plenty of mentorship


• Work that genuinely impacts careers and companies


• A prestigious, high-integrity client base

EEO statement

We are committed to promoting equality of opportunity for all employees and job applicants. In line with the Equality Act 2010, we strive to create and maintain a working environment in which everyone is able to make the best use of their skills, free from discrimination or harassment, and in which all decisions are based on merit. No person is subjected to any less favourable treatment on any discriminatory grounds on the basis of age, disability, gender reassignment, marital or civil partner status, pregnancy and maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation.

Note: Due to a high number of applicants, we are only able to respond to successful candidates.

Job details

• Seniority level: Mid-Senior level


• Employment type: Full-time


• Job function: Administrative


• Industries: Staffing and Recruiting

Base pay range

$55,000.00/yr - $65,000.00/yr

Miami, Brickell | Office-based with some flexibility